Photograph: Myleen Hollero

Careers

Explore career opportunities at Swissnex in San Francisco and in our global network.

Join our Team

Part of a world-wide network, Swissnex in San Francisco is Switzerland’s innovation outpost in the Bay Area. We are a dynamic, international team connecting the dots in education, research, innovation, and the arts. We produce events, exhibitions, and startup bootcamps (to name a few) at Pier 17 on the waterfront in San Francisco.

Openings

Location

Results

Events & Operations Associate (Internship)

Position Summary

Title: Events & Operations Associate (internship)
Status: Full-time, 12-month contract (6-month option available)
Start Date: March 1, 2023
Reports to: Events & Community Manager

About Swissnex

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. Our impact is centered around empowering next generation innovators to become changemakers by connecting talents and expertise from Switzerland, North America and the world. The Swissnex global network consists of six locations and outposts established in the world’s most innovative hubs. We contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot.

Position Details

We are looking for an Events & Operations Associate (internship) to gain international experience and support our diverse programs serving next generation innovators and leaders across education, research, innovation, and creativity. The ideal candidate will be curious above all, detail oriented with excellent follow through, and be passionate about gaining experience in an international and entrepreneurial environment.

The Events & Operations Associate (EOA) will assist in coordinating the successful production of all events taking place at Swissnex’s community space at Pier 17 in San Francisco, with the goal of learning to manage all aspects of event preparation and production.

In addition to working on events, the EOA will learn and execute responsibilities (outlined below) related to Swissnex staff operations and Pier 17 facility concerns. This internship will prepare the selected candidate for a mid-level position in events management and/or organizational operations.

Key Responsibilities

The Events & Operations Associate will hold the following responsibilities, among others:

Event Logistics & Production (50%)

  • Teamwork: Attend all event-related meetings with Operations team and liaise with Programs and Communications teams to ensure timely and effective cross-team planning and outreach
  • Liaison: Represent Swissnex, alongside Operations and Programs staff, with external partners producing events at the Swissnex Pier 17 location
  • Production: Under supervision, support the coordination of all events at Swissnex, including but not limited to: confirming event production needs; ensuring alignment with budget / capacity / space and human resources availability; fulfilling catering orders and ensuring timely delivery; preparing detailed list of roles and tasks organized in temporal sequence for each event; greeting guests; and assisting with event setup and clean up. Work evening Swissnex events, as needed

Operations, Admin & Facility (30%)

  • Facility: Support maintaining a clean and organized work environment, including office space, conference rooms, storage areas, reception and event spaces
  • Operations: Under supervision, work to identify ways to make our work at Swissnex more efficient, productive and organized by evaluating current space use and event protocols. Assist with reception duties and protocols; greet visitors and partners.
  • Administrative Support: Support the Ops team with basic administrative duties including email correspondences, contracts and accounting support, and inventory management

Community (10%)

  • Organize community related events, including community lunches and staff team building events
  • Support internal community communications
  • Maintain community wall of Pier 17 staff profiles & community program calendar

Backup (10%)

  • In the absence of the Events and Community Manager, provide backup coverage for capacity planning, event logistics, evening event production and community management.
Our Ideal Candidate
  • Passionate about bringing people together and designing unique experiences
  • Some experience leading projects and using project management tools
  • Experience in event production and hospitality a plus
  • Experience with basic marketing, content development, and event planning is a plus
  • Experience in building and maintaining a community is a plus
  • Excellent English language and communications skills
  • Proactive problem solver and team player with a growth mindset and positive attitude
  • Passionate about innovation, impact and connecting people
  • Willingness to experiment and go the extra mile
  • Reliable “doer” with the ability to follow processes where necessary
  • Ability to deal with uncertainty and thrive in a fast-paced, creative, and fluid work environment
  • Must be able to stand for extended periods of time during events and must be able to lift up to 25 pounds at times.
What We Offer
  • Opportunity to join a startup-like, low-hierarchy environment, shape processes and proactively contribute ideas
  • Learn from experienced program and event organizers, sharpen project management skills, get access to inspiring content and people
  • Collaborate with interesting internal and external partners in the fields of science, education, art and innovation in both the SF Bay Area and Switzerland
  • Attend regular free events and programs and have access to professional development opportunities
  • The chance to work with an experimental, engaged, and strengths-based team
  • Work for a Swiss organization at beautiful Pier 17, located in a premier global innovation hub
  • Internship compensation is CHF 2,680/ month, in compliance with guidelines of the Swiss Federal Government, and is paid locally each month in USD
Eligibility Criteria for Internship
  • Candidate is a Swiss citizen
  • Candidate studies in a university or university of applied sciences in Switzerland towards a Bachelor’s or Master’s degree and is requested to do an internship in order to obtain the degree, OR the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship
  • Candidate has not gained professional experience in the field of his/her studies
  • The total period of internships (“Hochschulpraktikum”/ “Stage académique”, including the one at Swissnex) within the Swiss confederation does not exceed 12 months.
Ready to Apply?

To be considered, you must apply through this link and include your resume (CV) along with a cover letter.

Deadline to apply is December 15, 2022.

Apply now

Operations Manager

Job Information

Full Time | Swissnex in Boston and New York
Location: Boston, MA

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research, and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Job Description

Operations and Event Logistics (30%)

  • In coordination with Swissnex project managers and/or external clients, run event logistics and production, smooth operations, and flawless technology for dozens of onsite and offsite activities per year. This may include outsourcing certain tasks
  • Maintain all event-related equipment, systems, facilities, and inventories
  • Assess and optimize organizational capacity for all types of activities and events

Facilities (30%)

  • Coordinate with matters related to the building: Maintenance, renovations, and construction; Systems like electrical, plumbing, HVAC, safety & security, lighting; Equipment like kitchen, bathrooms, furniture, storage, archives, tools; Signage, plants, look & feel; Supplies; etc.
  • Coordinate with external services: utilities, cleaning, waste management, security, construction, etc.
  • Check on accuracy and up to date protocols of safety documents, security, and crisis management (includes being on call 24/7 for alarm monitoring)
  • Ensure that processes, procedures, and documentation are respected, and assist with any ongoing improvement projects

Hospitality (20%)

  • Ensure a warm welcome for all visitors and follow visitor registration protocols
  • Maintain elegance and order in all our shared spaces, including the reception area, conference rooms, social spaces, and kitchen
  • Assist with maintaining accurate and up-to-date records in our contacts database
  • Support the onboarding and welcoming experience of new team and community members (incl. documentation, handbooks, processes, and evaluation)
  • Act as the first point of contact for community inquiries and redirect to the appropriate staff members or relevant organizations

Information Technology (10%)

  • Maintain and manage the Swissnex computers and other tech systems: audio-visual equipment; phones; IT hardware (computers, peripherals, wifi, servers, etc.) and software (CRM, calendars, visitor check-in, etc.), in cooperation with Operations Lead and outsourced Managed IT Service Provider

Administration and Accounting (10%)

  • Provide administrative support to the Operations Lead
  • Prepare receipts and invoices to enter into the bookkeeping system
  • Help with general office tasks, including data entry and maintenance in the CRM and file server, calendaring and scheduling, mail & shipping, etc.
Requirements

Educational Background:

  • Associate’s and/or Bachelor’s Degree and/or equivalent work experience

Preferred Skills:

  • Have prior experience any of the following organizations: diplomatic representation, nonprofit organization or government, or start-up or small organization
  • Experience with event planning and hospitality or logistics management

Language:

  • Excellent communication and writing skills in English
  • Second language preferred, German or French

Organizational Skills:

  • Strong organizational and problem-solving skills with a proactive, hands-on, and pragmatic attitude. Willingness to roll-up your sleeves to ensure successful operations
  • Very strong attention to detail
  • Able to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and cost effectiveness
  • Capable of thinking fast on your feet in sometimes stressful situations, and responding quickly and professionally to the unexpected
  • A commitment to excellence

Technical Skills:

  • At ease with basic IT and other office technology management. Strong computer skills (Google Suite, MS Office, Zoho, etc.)
  • Proven experience with teams and project management
Benefits
  • A full-time position (40 hrs/week)
  • Compensation commensurate with experience and responsibilities in a US non-profit setting
  • Four-week vacation (pro rata temporis), and a selection of US and Swiss holidays
  • Competitive benefits package, including employer-matched 401(K), and employer-paid medical and dental plans
  • Continuing education possibilities and a platform to grow your skills, network, and experience
  • A multicultural, creative, and inspiring team-oriented work environment.

 

Deadline for Applications

Applications will be reviewed on a rolling basis.

Apply now

Academic Engagement Associate

Job Information

Associate | Swissnex in Boston and New York

Location: Boston/Cambridge, MA
Starting date: April 1, 2023

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on market trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Responsibilities

As an Academic Engagement Associate at Swissnex in Boston, you will join a dynamic team working in a creative and collaborative environment located between Harvard and MIT in Cambridge, Massachusetts. You will be responsible for a wide variety of activities, including but not limited to:

  • Managing academic exchange programs of staff from the Zurich University of Applied Sciences to the Boston area. Tasks include: establishing contacts in local academic institutions for scholarly meetings, introducing Swiss visitors to the Boston ecosystem, providing hospitality and logistical support, and managing general project budgeting and reporting.
  • Developing networks and relationships in both the local and Swiss landscapes in the fields of higher education and scientific research. Specific outreach to find speakers, audiences, and partners for conferences, workshops, study tours, and other events and initiatives.
  • Designing and implementing projects that create value for Swiss and American stakeholders. Engage in all aspects of project management (planning, budgeting, execution, reporting, follow-up).
  • Conducting background research on various consulting projects and initiatives in areas such as life sciences, quantum technology, and higher education policies.
  • Some domestic (US) travel to support conferences and events.
Requirements
  • This internship position requires that the candidate studies in a university or university of applied sciences in Switzerland towards a Bachelor’s or Master’s degree and is requested to do an internship in order to obtain the degree. Or the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship
  • The candidate must not yet have professional experience in the field of his/her studies
  • The total period of internships (including this one) in the federal government may not exceed 12 months
  • Applicants must be Swiss citizens or have a valid Permit C
  • Excellent written and spoken English is required, as well as public speaking ability
Benefits
  • Duration: 9 to 12 months. Students without a Bachelor’s degree will be limited to a six-month maximum internship
  • Status: full-time (40 hrs/week)
  • USD 2,700.00 compensation (per month)
  • Four weeks’ vacation per year (pro rata temporis) and select Swiss and US holidays
  • A multicultural, creative, inspiring, stimulating, and team-oriented work environment
Deadline for Applications

For full consideration, please apply by December 30, 2022 (applications will be evaluated on a rolling basis). Questions may be directed to Brendan Karch.

 

 

Apply now

Events & Operations Associate (Internship)

Position Summary

Title: Events & Operations Associate (internship)
Status: Full-time, 12-month contract (6-month option available)
Start Date: March 1, 2023
Reports to: Events & Community Manager

About Swissnex

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. Our impact is centered around empowering next generation innovators to become changemakers by connecting talents and expertise from Switzerland, North America and the world. The Swissnex global network consists of six locations and outposts established in the world’s most innovative hubs. We contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot.

Position Details

We are looking for an Events & Operations Associate (internship) to gain international experience and support our diverse programs serving next generation innovators and leaders across education, research, innovation, and creativity. The ideal candidate will be curious above all, detail oriented with excellent follow through, and be passionate about gaining experience in an international and entrepreneurial environment.

The Events & Operations Associate (EOA) will assist in coordinating the successful production of all events taking place at Swissnex’s community space at Pier 17 in San Francisco, with the goal of learning to manage all aspects of event preparation and production.

In addition to working on events, the EOA will learn and execute responsibilities (outlined below) related to Swissnex staff operations and Pier 17 facility concerns. This internship will prepare the selected candidate for a mid-level position in events management and/or organizational operations.

Key Responsibilities

The Events & Operations Associate will hold the following responsibilities, among others:

Event Logistics & Production (50%)

  • Teamwork: Attend all event-related meetings with Operations team and liaise with Programs and Communications teams to ensure timely and effective cross-team planning and outreach
  • Liaison: Represent Swissnex, alongside Operations and Programs staff, with external partners producing events at the Swissnex Pier 17 location
  • Production: Under supervision, support the coordination of all events at Swissnex, including but not limited to: confirming event production needs; ensuring alignment with budget / capacity / space and human resources availability; fulfilling catering orders and ensuring timely delivery; preparing detailed list of roles and tasks organized in temporal sequence for each event; greeting guests; and assisting with event setup and clean up. Work evening Swissnex events, as needed

Operations, Admin & Facility (30%)

  • Facility: Support maintaining a clean and organized work environment, including office space, conference rooms, storage areas, reception and event spaces
  • Operations: Under supervision, work to identify ways to make our work at Swissnex more efficient, productive and organized by evaluating current space use and event protocols. Assist with reception duties and protocols; greet visitors and partners.
  • Administrative Support: Support the Ops team with basic administrative duties including email correspondences, contracts and accounting support, and inventory management

Community (10%)

  • Organize community related events, including community lunches and staff team building events
  • Support internal community communications
  • Maintain community wall of Pier 17 staff profiles & community program calendar

Backup (10%)

  • In the absence of the Events and Community Manager, provide backup coverage for capacity planning, event logistics, evening event production and community management.
Our Ideal Candidate
  • Passionate about bringing people together and designing unique experiences
  • Some experience leading projects and using project management tools
  • Experience in event production and hospitality a plus
  • Experience with basic marketing, content development, and event planning is a plus
  • Experience in building and maintaining a community is a plus
  • Excellent English language and communications skills
  • Proactive problem solver and team player with a growth mindset and positive attitude
  • Passionate about innovation, impact and connecting people
  • Willingness to experiment and go the extra mile
  • Reliable “doer” with the ability to follow processes where necessary
  • Ability to deal with uncertainty and thrive in a fast-paced, creative, and fluid work environment
  • Must be able to stand for extended periods of time during events and must be able to lift up to 25 pounds at times.
What We Offer
  • Opportunity to join a startup-like, low-hierarchy environment, shape processes and proactively contribute ideas
  • Learn from experienced program and event organizers, sharpen project management skills, get access to inspiring content and people
  • Collaborate with interesting internal and external partners in the fields of science, education, art and innovation in both the SF Bay Area and Switzerland
  • Attend regular free events and programs and have access to professional development opportunities
  • The chance to work with an experimental, engaged, and strengths-based team
  • Work for a Swiss organization at beautiful Pier 17, located in a premier global innovation hub
  • Internship compensation is CHF 2,680/ month, in compliance with guidelines of the Swiss Federal Government, and is paid locally each month in USD
Eligibility Criteria for Internship
  • Candidate is a Swiss citizen
  • Candidate studies in a university or university of applied sciences in Switzerland towards a Bachelor’s or Master’s degree and is requested to do an internship in order to obtain the degree, OR the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship
  • Candidate has not gained professional experience in the field of his/her studies
  • The total period of internships (“Hochschulpraktikum”/ “Stage académique”, including the one at Swissnex) within the Swiss confederation does not exceed 12 months.
Ready to Apply?

To be considered, you must apply through this link and include your resume (CV) along with a cover letter.

Deadline to apply is December 15, 2022.

Apply now

Operations Manager

Job Information

Full Time | Swissnex in Boston and New York
Location: Boston, MA

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research, and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Job Description

Operations and Event Logistics (30%)

  • In coordination with Swissnex project managers and/or external clients, run event logistics and production, smooth operations, and flawless technology for dozens of onsite and offsite activities per year. This may include outsourcing certain tasks
  • Maintain all event-related equipment, systems, facilities, and inventories
  • Assess and optimize organizational capacity for all types of activities and events

Facilities (30%)

  • Coordinate with matters related to the building: Maintenance, renovations, and construction; Systems like electrical, plumbing, HVAC, safety & security, lighting; Equipment like kitchen, bathrooms, furniture, storage, archives, tools; Signage, plants, look & feel; Supplies; etc.
  • Coordinate with external services: utilities, cleaning, waste management, security, construction, etc.
  • Check on accuracy and up to date protocols of safety documents, security, and crisis management (includes being on call 24/7 for alarm monitoring)
  • Ensure that processes, procedures, and documentation are respected, and assist with any ongoing improvement projects

Hospitality (20%)

  • Ensure a warm welcome for all visitors and follow visitor registration protocols
  • Maintain elegance and order in all our shared spaces, including the reception area, conference rooms, social spaces, and kitchen
  • Assist with maintaining accurate and up-to-date records in our contacts database
  • Support the onboarding and welcoming experience of new team and community members (incl. documentation, handbooks, processes, and evaluation)
  • Act as the first point of contact for community inquiries and redirect to the appropriate staff members or relevant organizations

Information Technology (10%)

  • Maintain and manage the Swissnex computers and other tech systems: audio-visual equipment; phones; IT hardware (computers, peripherals, wifi, servers, etc.) and software (CRM, calendars, visitor check-in, etc.), in cooperation with Operations Lead and outsourced Managed IT Service Provider

Administration and Accounting (10%)

  • Provide administrative support to the Operations Lead
  • Prepare receipts and invoices to enter into the bookkeeping system
  • Help with general office tasks, including data entry and maintenance in the CRM and file server, calendaring and scheduling, mail & shipping, etc.
Requirements

Educational Background:

  • Associate’s and/or Bachelor’s Degree and/or equivalent work experience

Preferred Skills:

  • Have prior experience any of the following organizations: diplomatic representation, nonprofit organization or government, or start-up or small organization
  • Experience with event planning and hospitality or logistics management

Language:

  • Excellent communication and writing skills in English
  • Second language preferred, German or French

Organizational Skills:

  • Strong organizational and problem-solving skills with a proactive, hands-on, and pragmatic attitude. Willingness to roll-up your sleeves to ensure successful operations
  • Very strong attention to detail
  • Able to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and cost effectiveness
  • Capable of thinking fast on your feet in sometimes stressful situations, and responding quickly and professionally to the unexpected
  • A commitment to excellence

Technical Skills:

  • At ease with basic IT and other office technology management. Strong computer skills (Google Suite, MS Office, Zoho, etc.)
  • Proven experience with teams and project management
Benefits
  • A full-time position (40 hrs/week)
  • Compensation commensurate with experience and responsibilities in a US non-profit setting
  • Four-week vacation (pro rata temporis), and a selection of US and Swiss holidays
  • Competitive benefits package, including employer-matched 401(K), and employer-paid medical and dental plans
  • Continuing education possibilities and a platform to grow your skills, network, and experience
  • A multicultural, creative, and inspiring team-oriented work environment.

 

Deadline for Applications

Applications will be reviewed on a rolling basis.

Apply now

Academic Engagement Associate

Job Information

Associate | Swissnex in Boston and New York

Location: Boston/Cambridge, MA
Starting date: April 1, 2023

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on market trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Responsibilities

As an Academic Engagement Associate at Swissnex in Boston, you will join a dynamic team working in a creative and collaborative environment located between Harvard and MIT in Cambridge, Massachusetts. You will be responsible for a wide variety of activities, including but not limited to:

  • Managing academic exchange programs of staff from the Zurich University of Applied Sciences to the Boston area. Tasks include: establishing contacts in local academic institutions for scholarly meetings, introducing Swiss visitors to the Boston ecosystem, providing hospitality and logistical support, and managing general project budgeting and reporting.
  • Developing networks and relationships in both the local and Swiss landscapes in the fields of higher education and scientific research. Specific outreach to find speakers, audiences, and partners for conferences, workshops, study tours, and other events and initiatives.
  • Designing and implementing projects that create value for Swiss and American stakeholders. Engage in all aspects of project management (planning, budgeting, execution, reporting, follow-up).
  • Conducting background research on various consulting projects and initiatives in areas such as life sciences, quantum technology, and higher education policies.
  • Some domestic (US) travel to support conferences and events.
Requirements
  • This internship position requires that the candidate studies in a university or university of applied sciences in Switzerland towards a Bachelor’s or Master’s degree and is requested to do an internship in order to obtain the degree. Or the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship
  • The candidate must not yet have professional experience in the field of his/her studies
  • The total period of internships (including this one) in the federal government may not exceed 12 months
  • Applicants must be Swiss citizens or have a valid Permit C
  • Excellent written and spoken English is required, as well as public speaking ability
Benefits
  • Duration: 9 to 12 months. Students without a Bachelor’s degree will be limited to a six-month maximum internship
  • Status: full-time (40 hrs/week)
  • USD 2,700.00 compensation (per month)
  • Four weeks’ vacation per year (pro rata temporis) and select Swiss and US holidays
  • A multicultural, creative, inspiring, stimulating, and team-oriented work environment
Deadline for Applications

For full consideration, please apply by December 30, 2022 (applications will be evaluated on a rolling basis). Questions may be directed to Brendan Karch.

 

 

Apply now

Head of Innovation

Job Information

Full Time | Swissnex in Boston and New York

Location: Boston, MA
Work Experience: 5+ years

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the visibility of Swiss institutions and individuals and to bring the very best in Swiss tech, research, art, and design to the US.

Our activities include:

  • Working closely with universities and research labs to promote global exchange and collaboration through events, partnerships, and network-building
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on trends and best practices
  • Collaborating with artists and designers on innovative projects at the intersection of art and science
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research, and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco. Forward-looking by design, we scan broadly for emerging trends and opportunities to inspire people and organizations to prepare for the challenges of tomorrow. Our biggest impact stems from projects that are truly multidisciplinary and bring together actors who don’t normally cross paths, much less collaborate.

Innovation at Swissnex comprises the following:

Swissnex’s relevance depends on its capacity to observe and analyze trends across disciplines like science, higher education, art, and innovation. The scouted information feeds, on one hand, all of Swissnex’s activities, and on the other is translated into meaningful and actionable research and output for its clients and stakeholders’ innovation services. Formats include reporting, seminars, public events, discovery expeditions, strategic partnerships, and more, all the way to hosting client’s innovation outposts within Swissnex and working synergistically with them.

Startup services include several programs and initiatives targeting Switzerland’s startup ecosystem, fostering its competitiveness and internationalization. A wide range of actors create this ecosystem: from entrepreneurially minded students to university spin-offs to seasoned serial entrepreneurs to investors, from publicly supported initiatives to private ventures including all types of incubation and acceleration platforms, as well as service providers.

Responsibilities

Devise and implement strategies to strengthen and diversify Swissnex’s portfolio of startup and innovation services, and their synergies with Swissnex’s other core activities in Academic Engagement and Creative Industries.

This includes:

  • Deliver superior services to existing clients
  • Foster and develop networks and relationships in the Swiss and US “innovation economies” with a focus on entrepreneurship, science & technology, and innovation
  • Research and report on innovation-related topics of interest to Swissnex and its stakeholders. Facilitate knowledge transfer between Switzerland and North America. Translate acquired knowledge into expertise to strengthen Swissnex’s services, relevance, and visibility
  • Assist Swiss entrepreneurs and accelerate Swiss startups interested in North America with targeted programs and services
  • Build and grow relationships with top Swiss corporations to engage in services like scouting, (open) innovation, transformation processes, partnership development, outposts, and more.
  • Manage the startup leads in Boston and New York, and potential interns.
Requirements
  • MA/MS degree in Science/Engineering or Business/Economics (or equivalents) and strong competencies in the other;
  • 2-6 years of professional experience in fields related to entrepreneurship and innovation;
    Superior knowledge of and networks in the Swiss and US startup and innovation ecosystems
  • Team player with a high sense of responsibility, curiosity, and interest in a wide range of topics. Forward-thinking, flexible, and self-starter
  • Strong organizational skills with a proactive, hands-on, and pragmatic attitude. Ability to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and a commitment to excellence
  • Networker with the ability to thrive in an international, multicultural and interdisciplinary environment and make contacts with high level individuals from a wide variety of backgrounds, positions, ranks, and responsibilities
  • Excellent communication skills
  • Excellent command of both written and spoken English. Knowledge of at least one Swiss national language is a major plus
  • Ability to work outside regular office hours when needed, mainly for events and visiting groups
  • Strong enthusiasm for Swissnex’s mission!
  • Due to our consular status, applicants must either be Swiss citizens, US citizens, or US permanent residents.
Benefits
  • A full-time position (40 hours per week)
  • Compensation commensurate with experience and responsibilities in a US non-profit setting
  • Four weeks vacation (pro rata temporis), and a mixture of US and Swiss holidays
  • Competitive benefits package including Employer-matched 401(k), and 65%, 80%, or 85% employer-paid medical and dental plans (depending on the options)
  • Continuing education possibilities and a platform to grow your skills, professional experience, and network
  • A multicultural, creative, and inspiring team-oriented work environment
Deadline for Applications

Applications will be reviewed on a rolling basis

Apply now

General Interest

Apply now

Finance & Project Manager – based in São Paulo

Connecting the dots between Switzerland and Brazil in education, research and innovation

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas and talent. The six main Swissnex representations are established in some of the world’s most innovative regions. Together with around twenty Science and Technology Offices (STO) and Counselors (STC) based in Swiss Embassies, they contribute to strengthen Switzerland’s profile as a world-leading innovation hotspot. An initiative of Switzerland’s State Secretariat for Education, Research and Innovation (SERI). Swissnex works with public and private sector partners, who are equally committed to furthering Switzerland’s leading position as an innovation nation.

Job Description: Finance & Project Manager

Swissnex in Brazil’s goals are to build in-depth knowledge of the Brazilian innovation ecosystem; to strengthen its local network of high-level representatives from academia and business; and to implement out-of-the-box signature projects and events to ignite cross-continental conversations and showcase Swiss excellence in science and innovation.

As part of the Swissnex in Brazil team, you are expected to take ownership of our finance, accounting and project controlling; to assist in brainstorming, planning and implementing projects and events; to develop ideas and recognize opportunities to expand and deepen our relationships with Brazilian and Swiss partners; and to work persistently to contribute to a successful journey of this organization.

You will get the opportunity to be part of a creative and innovative venture; proactively help shape the only Latin American Swissnex office; expand your skills and update your professional knowledge by participating in educational opportunities and events; and interact and collaborate with high-level representatives of both Switzerland and Brazil.  

Tasks and Responsibilities

Reactively and proactively work with the CEO and the core team of Swissnex in Brazil to accomplish tasks and respond to requests to ensure the smooth running of the Swissnex in Brazil office; to take full ownership of the finance and accounting management and manage projects in education, research an innovation.

This includes:  

Finance, Accounting and Administration (50%)
  • Manage and maintain accounting tools and processes
  • Controlling of Swissnex accounting 
  • Management of expenses of team members
  • Controlling of project accounting 
  • Proactively suggest measures to strengthen and professionalize processes
  • Administer [email protected] email
  • Other administrative tasks as required
Human Resources Administration (10%)
  • Manage recruitment process cycles
  • Interview candidates 
  • Handle Swissnex hiring paperwork 
  • Proactively suggest measures to strengthen and professionalize processes
  • Other administrative tasks as required
Project Management (40%)
  • Conduct research and brainstorm for project topics in close collaboration with the Swissnex team
  • Take full responsibility for project (incl. planning, implementation, reporting, follow-up)
  • Support project managers in identifying funding sources and drafting funding requests 
  • Assist in implementing events (incl. reach out, logistics, reporting, etc.)
  • Reactively and proactively promote collaboration between people and organizations in Switzerland and Brazil
  • Attend meetings, events, conferences as a Swissnex representative, and share contacts, findings and insights with the Swissnex team
What we look for in a Candidate

General / Personality

  • Outgoing, communicative
  • Independent, self-motivated 
  • Hands-on, proactive, resourceful
  • Ambitious, visionary, willing to grow with our organization
  • Dedication to further Swiss excellence in science, education, innovation and art

Background / Experience

  • Graduate of higher education institution
  • Fluency in Portuguese, ideally Brazilian citizen 
  • Proven administrative and organizational skills
  • Fluent English
  • Project and event management experience a plus
  • International / Swiss experience a plus
  • Familiarity with at least one Swiss national language a plus

Skills

  • Proven familiarity with accounting and finance
  • Proven organizational skills 
  • Solid time management and ability to prioritize 
  • Attention to detail
  • Excellent people and communication skills 

Additional Information

  • This is a 100% position; ideal start date January 2023
  • Compensation based on local salary benchmarks
  • Brazilian work permit or citizenship required
  • Fluency in Portuguese and good familiarity with Brazil required
  • The position requires flexible work hours, incl. some evenings and weekends
  • Apply here 
Apply now

Open Application

We’re always looking for talented people to join the Swissnex in China team.

If you cannot find an open position that you’d like to apply for, submit an open application!

Apply now
No result for the selected filters