As the first Consulate in Japan with focus on science diplomacy, Swissnex in Japan connects Switzerland and Japan in education, research, and innovation. In operation since 2022, the new Consulate is looking for a fearless innovation officer to complete its Startups and Innovation team.

• Starting date: as soon as possible
• Location: Consulate of Switzerland in Osaka, Japan
• Full-time position

• Coordinate and organize startup, innovation, and high-tech-related activities and events, including project management, fundraising, and logistics
• Conduct research on innovation-related topics and identify new trends and developments in the fields of innovation and high-tech
• Foster networks and relationships between Swiss and Japanese innovation ecosystems and assist Swiss startups interested in Japan
• Manage communication between partners, sponsors, and other project stakeholders
• Provide general support to CEO and Innovation & Startups Manager

• Bachelor’s Degree / Master’s Degree 
• Professional writing and communication skills in English and Japanese (native Japanese business literacy a must)
• Solid experience in fields related to entrepreneurship and innovation preferred
• Familiarity with Swiss and Japanese startup and innovation networks preferred. Pre-existing network in the Kansai region a plus
• Prior experience in project management preferred
• Strong organizational skills, attention to detail, commitment to excellence
• Professional appearance and demeanor suitable for outreach to and contact with C-level individuals and executives at companies
• Responsible, curious, flexible, pragmatic, forward-thinking, self-starting team-player
• Compatible with a fast-paced, deadline-oriented environment and willing to work outside office hours, for events or visiting groups
• Computer literacy (Mac OS, MS Office, Google Suite, Zoho, Zoom, SNS, etc.).
• Interest in Switzerland and Japan

• 20-day vacation, 15-day holidays, and sick leave
• Competitive benefit package including Social Insurance
• Continuing education possibilities

• Must be a Swiss citizen, a Japanese citizen, or a legal resident of Japan 
• Local employment conditions
• Relocation & accommodation will not be covered by the employer

Did we raise your interest? Then we look forward to hearing more about you!

Send your full application to this LINK (open until filled)

• CV with cover letter (letter of motivation)
• Copies of letters of reference, work certificates and university diplomas, including transcript of records 

As the first Consulate in Japan focusing on science diplomacy, Swissnex in Japan connects Switzerland and Japan in education, research, and innovation. Operating since 2022, the new Consulate is looking for a versatile, hands-on team-player to manage its online presence in both Japanese and English on various channels.

• Starting date: as soon as possible
• Location: Consulate of Switzerland in Osaka
• Full-time position

• Ensure the activities and mission of Swissnex and its partners are efficiently communicated to their audience and craft a cohesive presence across all channels.Outreach:
  • Co-create and execute the overall content strategy of Swissnex in Japan
  • Promote events, activities, and results across all Swissnex channels
  • Assist in the execution of online and on-site events

  Writing:

  • Write journalistic-style newsletters, blog posts, event promotional content, etc.
  • Refine, edit, and proofread texts written by all Swissnex staff

  Image & Video:

  • Oversee the production of video content, such as event videos or interviews
  • Produce clean, well-designed layouts (slide decks, concept notes, reports, etc.)

• Bachelor’s Degree / Master’s Degree
• Experience in copywriting, communications, and/or marketing 
• Impeccable command of written English and Japanese, including writing about complex topics; conceptually strong copywriter and storyteller
• SNS Literacy (LinkedIn, Twitter, Instagram)
• Experience in creative design (photography, video editing, podcasting…) a plus 
• Experience with Adobe Creative Suite software a plus 
• Interest in Switzerland and Japan

• 20-day vacation, 15-day holidays, and sick leave
• Competitive benefit package including Social Insurance
• Continuing education possibilities 

• Must be a Swiss citizen, a Japanese citizen, or a legal resident of Japan 
• Local employment conditions
• Relocation & accommodation will not be covered by the employer

Please send your full application to this LINK (open until filled).

• CV with cover letter (letter of motivation)
• Copies of letters of reference, work certificates and university diplomas, including transcript of records 

Location: Swissnex in San Francisco
Status: Full-time, 40 hours/week
Start Date: July 1, 2023 or earlier
Reports to: Head of Finance & Operations

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. The Swissnex global network consists of six locations and outposts established in the world’s most innovative hubs. We contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot.

Located at Pier 17, Swissnex in San Francisco connects the dots between Switzerland, the West Coast of the USA and the world in education, research, innovation, and the arts. We foster international collaboration and empower next generation innovators to create futures in which the planet and society thrive. In service of this goal, our dynamic and international team produces academic and corporate programs, startup bootcamps, events and much more. Our work space is shared with corporate innovators, researchers, artists, and entrepreneurs, and is connected to an event space and our digital community. We work collaboratively and in a complementary manner with our neighbors at Pier17, the Consulate General, the Swiss Business Hub USA and Switzerland Tourism.

For almost two decades, Swissnex has partnered with universities to support and accelerate their internationalization efforts and develop the talent that bridges lab and market. Today, as Swiss universities are exploring new frontiers of knowledge and emerging technologies, they are increasingly leveraging trends and developments happening in the Bay Area to remain ahead of the curve, innovate, and prepare for the future.

We are looking for a Facilities & Office Manager to support our diverse programs serving next generation innovators and leaders across education, research, innovation, and creativity. Reporting to the Head of Finance & Operations and collaborating closely with the Events Manager, the Facilities & Office Manager will be responsible for consistently providing an excellent experience for all of our visitors, residents, and staff, which includes hospitality and welcome, facilities management, support for event production and logistics, general operational and administrative support. To be successful in this position, you should enjoy meeting and helping people and be self-motivated and proactive, organized and detail-oriented. Overall, your role will be to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. The role includes ensuring 24/7 coverage for alarm monitoring.

The Facilities & Office Manager will hold the following responsibilities, among others:

Facilities Management (35%)

• Building Management: Manage building related operations and processes (e.g. installation and/or maintenance of electrical, plumbing, HVAC, fire extinguishers, automated doors, and other built-in technical equipment such as security & alarm systems, access keys and key cards, CCTV, signage/branding within the space, architecture, painting/minor repairs) and maintain an up-to-date Facilities and Operations Manual
• Manage all safety and security procedures and processes, including onboarding and offboarding of new staff and residents; first in line for the 24/7 alarm monitoring system and for chain of command during an emergency
• Manage contracts and outsourced service providers (e.g. cleaning, waste management, security, construction…)
• Manage and maintain all office machines, equipment, and inventory
• Daytime Event Production: Support Events Manager to maintain and troubleshoot A/V equipment in conference rooms and event spaces during daytime hours/events and assist with event setup
• Work with Head of Finance & Operations to manage building & facilities budget and identify possible cost-savings and efficiencies
• Coordinate and plan logistics leading up to the future move to a new office space (estimate 2026)

Accounting & Administration (35%)

• Perform all tasks related to accounts payable and receivable, ensuring accuracy and compliance
• Check and verify travel reports & employee reimbursements
• Electronic and paper filing of contracts and other documentation as required
• Maintain up-to-date accounting procedures manual
• Assist Head of Finance & Operations with management of computers and software
• Additional related duties

Hospitality & General Office Support (20%)

• In collaboration with the Operations Team, ensure all visitors are warmly welcomed in the space and receive an excellent first impression
• Support Swissnex CEO with calendar and meeting preparation, presentations, expenses, and CRM
• With the support of interns, ensure beauty and order is maintained in all shared spaces, including the reception area, conference rooms, social spaces, and kitchen
• Assist with general office tasks, including performing data entry and assisting the Head of Finance & Operations to ensure data integrity in CRM; mail handling; ordering supplies; maintaining supply inventory; record keeping and filing
• Act as the first point of contact for general swissnex inquiries by email and/or phone and redirect to the appropriate staff members
• Plan in-house or off-site activities, like team retreats or similar

Events Backup (10%)

• In the absence of the Events Manager and in periods of high-volume activity, provide coverage for capacity planning, event logistics, evening event production and community management

• Will have 2+ years of relevant, related experience. Facilities, operations and/or customer service experience are a big plus.
• Is comfortable with numbers and at least an intermediate skill level in Excel.
• Excellent English language and communications skills, written and verbal.
• Strong organizational and planning skills in a fast-paced environment, strong attention to detail.
• Is an excellent problem-solver and technical trouble-shooter, willing to roll up your sleeves and get your hands dirty when necessary. Is a do-er.
• Excellent time management skills and ability to multitask and prioritize work.
• Is a team player and enjoys collaborating with others, while also being able to work autonomously.
• Is capable of performing the physical work required for producing events (standing for extended periods, lifting and moving tables and chairs, etc.)
• Bonus points if you speak German, French and/or Italian, have lived abroad or traveled or lived in Switzerland, and have an interest in our mission and work.
• Even if you don’t think you meet all of these requirements, but still think you would be a good fit for the position, please apply anyway.

• Collaborate with interesting internal and external partners in the fields of science, education, art and innovation in both the SF Bay Area and Switzerland
• Opportunity for professional growth, both lateral and vertical
• Attend regular free events and programs, community lunches, and optional workout sessions and have access to professional development opportunities
• The chance to work with an experimental, engaged, and strengths-based team that is guided by the following principles: We are curious. We value people. We take action.
• Nonprofit compensation range depends on level of experience and country of residence for tax purposes. Benefits include: 4 weeks’ vacation, 12+ annual holidays, sick leave, medical insurance.
  • Salary Range $70K – $75K (for US applicants subject to US taxes); Since Swiss applicants are not subject to taxes, their salary range will be lower to reflect this tax-exempt status.

To be considered, you must apply through this LINK and include your resume (CV) along with a cover letter.

Deadline to apply is April 2, 2023.

Associate | Swissnex in Boston and New York

Location: New York, NY
Starting date: June 1, 2023
Duration: 9 months
Status: Full-time (40 hrs/week)

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

• Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
• Advising and supporting universities on trends in higher education and strategic initiatives
• Accelerating startups and assisting entrepreneurs in entering the North American market
• Advising corporations, nonprofits, and international organizations on market trends and best practices
• Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research and Innovation. We have other locations in Brazil, China, India, Japan, and San Francisco.

As Innovation Associate at Swissnex in Boston and New York, you will join a dynamic team working in a creative and collaborative environment located in New York. The Innovation team provides services and programs to support Swiss startups exploring and expanding in the US, helping to connect with local customers and partners and navigate the US innovation ecosystem. You will be responsible for a wide variety of activities, including but not limited to:

• Working closely with the Innovation team in New York and Boston on program management, including activity planning, execution, and follow-up
• Reaching out to and liaising with prospective startups interested in our Swissnex programs
• Conducting background research and trend scouting on various consulting projects and initiatives in areas such as life sciences, climate, AI, and beyond
• Handling daily operations, event logistics and administrative tasks of Swissnex in New York
• Networking and participating in events to build a local community in various industries
• Supporting the Swissnex team on other projects in the areas of Academic Engagement and Arts and Creative Industries

• This internship position requires that the candidate studies in a university or university of applied sciences in Switzerland towards a Bachelor’s or Master’s degree and is requested to do an internship in order to obtain the degree. Or the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship. (Students without a Bachelor’s degree will be limited to a six-month maximum.)
• The candidate must not yet have professional experience in the field of his/her studies.
• The total period of internships (including this one) in the federal government may not exceed 12 months.
• Applicants must be Swiss citizens or have a valid Permit C.
• Excellent written and spoken English is required, as well as public speaking ability.

• Salary: USD 3,400.00 compensation (per month)
• Four weeks’ vacation per year (pro rata temporis) and select Swiss and US holidays
• Well located in Brooklyn’s dynamic DUMBO district in a co-working space. The location of this office may change in 2023.
• You will gain work experience in an international and highly dynamic environment (English as official working language).
• Connect with startups and academic institutions in NY and Switzerland
• Develop networking and project management skills, and extend your personal network
• Interact with and learn from a dynamic team with a rich set of experiences and backgrounds

Swissnex is committed to providing a safe and responsible work environment to its employees.

For full consideration, please apply by March 24, 2023, at the latest (applications will be evaluated on a rolling basis until then). Questions may be directed to Nathalie Minder.

Full Time | Swissnex in Boston and New York

Location: New York City, NY
Work Experience: 5+ years
Salary: $85,000 – $100,000

Swissnex connects Switzerland and the world in education, research, innovation, and the arts. Our vision is to nurture and orchestrate a global network of people and organizations that together advance the frontiers of knowledge and solve key issues for the world of tomorrow.

As Head of Arts and Creative Industries at Swissnex in Boston and New York, you will serve as a bridge between Swiss and American creative communities working at the intersection of art, science, and technology or active in creative sectors such as design, architecture, and interactive media. Based out of our NYC office, you will work across New York, Boston, and the rest of the global Swissnex network on activities that include:

• Client-centric services: Providing tailor-made services – e.g., research, consulting, residencies, events, etc. – for Swiss creative communities and institutions.
• Issue-centric Initiatives: Building and orchestrating collaborative networks between Switzerland, the US, and the world around selected issues or themes.
• Public engagement: Promoting community members, insights, stories, and artistic production to inspire positive change for people and the planet.

In this position, you will lead one of Swissnex’s three core verticals across Boston and New York, the other two being Academic Engagement, which manages our relationships with academic and research institutions, and Innovation, which engages with startups and the private sector. As part of a highly collaborative team, you will work closely with both of them on joint objectives and programs, at times going beyond the pure scope of arts and creative industries. You will also collaborate with a wide range of other stakeholders, including the Consulate General of Switzerland in New York and other Swiss representations abroad.

At Swissnex, we believe that art and design have a central role in fostering new thinking, solutions, and hope in a world facing urgent societal and environmental challenges. We seek a candidate who has a bold vision for this role, leveraging what New York has to offer and Swissnex’s position at the crossroads of different geographies, sectors, and disciplines.

• At least five years of relevant professional experience, with some time spent working directly for or within Swiss and/or American arts or creative institutions.
• Master’s degree in architecture, urban planning, design, curatorial studies, art history, journalism, or a related field – or equivalent professional experience.
• Excitement for Swissnex’s broader mission and, as a senior team member, willingness to represent Swissnex to NYC-based stakeholders across all our areas of activity, including academia and innovation, and act as a conduit between NYC and our Boston-based team.
• Experience in managing stakeholder relationships, designing programs, and meeting expectations with tangible outcomes.
• Experience in fundraising and/or income-generating activities.
• Excellent English language and communication skills, written and verbal. Knowledge of at least one Swiss national language is a major plus.
• Strong networking skills and a strong existing network in art and design in Switzerland and/or the US.
• Collaborative, team player mentality with a positive attitude, motivated to create a positive impact in the world.
• Ability to navigate from creative ideation to proactive problem solving and reliable implementation while dealing with uncertainty and thriving in a fast-paced creative environment.
• Ability to work outside regular office hours, mainly for events and visiting groups.
• Even if you don’t think you meet all of these requirements but still think you would be a good fit for the position, please apply anyway.

• A full-time position (40 hours per week).
• Four weeks of vacation yearly and a mix of 12+ US and Swiss holidays.
• Competitive benefits package including Employer-matched 401(K), 65%, 80%, or 85% employer-paid medical and dental plans (depending on the options).
• Continuing education possibilities and a platform to grow your skills, professional experience, and network.
• The nonprofit compensation range depends on the level of experience and country of residence for tax purposes. Salary range of $85k-$100k (for US applicants subject to US taxes). Since Swiss applicants are not subject to taxes, their salary range will be lower to reflect this tax-exempt status.
• Financial assistance is not available for those required to relocate.

Note: due to our consular status, applicants must be Swiss citizens, US citizens, or US permanent residents.

Swissnex is the global network connecting Switzerland and the world in education, research, innovation, and the arts. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent. We thereby contribute to strengthening Switzerland’s profile as a world-leading innovation hot spot. Swissnex is an initiative of Switzerland’s State Secretariat for Education, Research and Innovation (SERI) and is part of the Swiss Confederation’s network abroad managed by the Federal Department of Foreign Affairs (FDFA). The activities of Swissnex are based on a collaborative approach, relying on public and private partnerships and funding.

The deadline to apply is March 26, 2023. Interested candidates should apply by clicking the button below, including your resume and a cover letter tailored to this position.

Location: Swissnex in San Francisco
Status: Full-time, 40 hours/week
Start Date: August 1, 2023
Duration: 6-12 months
Reports to: Senior Communications Manager

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. The Swissnex global network consists of six locations and outposts established in the world’s most innovative hubs. We contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot. 

Located at Pier 17, Swissnex in San Francisco connects the dots between Switzerland and the West Coast of the USA in education, research, innovation, and the arts. We foster international collaboration and empower next generation innovators to create futures in which the planet and society thrives. In service of this goal, our dynamic and international team produces academic, corporate and creative industry programs, startup bootcamps, events and much more. 

Our work space is shared with corporate innovators, researchers, artists, and entrepreneurs, and is connected to an event space and our digital community. We work collaboratively and in a complementary manner with our neighbors at Pier 17, the Consulate General, the Swiss Business Hub USA, and Switzerland Tourism.

The Communications Associate is a flexible individual who is excited to be a part of our innovative communications team, and able to respond to requests and adapt as needed to new and changing responsibilities. 

The Communications Associate will play a crucial role in communicating about both digital, hybrid and in-person formats of our programs, which include the Startup Bootcamp, the Swiss Design Accelerator, and the Global Game Developers Conference. The Associate will also play a key role working at the intersection between the communications and the program teams. 

This internship offers unique exposure to international experts and thought-leaders from a variety of fields and the possibility to learn hands-on about event, conference and activity communications. The Communications Associate will learn hands-on about communications, social media, marketing, PR/Press, and content production and works closely with the Senior Communications Manager and the direction of the Head of Strategic Communications. 

As part of a small team with a bottom-up, informal culture, the Communications Associate can shape communications and content production and outcomes, and learn with and from colleagues, partners and stakeholders, and build their own professional network within Silicon Valley’s innovation ecosystem. 

Event & Programs Communications (60%)

• Create content to support and promote our activities and programs on all available communication channels
• Support in setting up communication plans for programs, attend internal programs meetings and participate in project meetings when required.
• Support the Communications Team to produce content such as videos, reels, photography either in house or with external partners.
• Support with the communications deliverables related to partner contracts including press outreach for the Swiss Design Accelerator or publications management, and communications signage for the Game Developers Conference.
• Support marketing outreach for public events.
• Attend day and evening events each month to cover communications tasks such as social media.
• Send and manage follow-up communication with attendees after events.

General Swissnex Communications (20%)

• Plan, write and publish relevant copy for social media, mostly LinkedIn, Facebook, Instagram, Twitter.
• Oversee the dialogue and engage with our community on social media. 
• Assist in growing our channels and communities across all channels with creative ideas.
• Upload, promote and manage job listings on several different channels
• Manage partner communications and content.
• Draft, proof-read, and publish content for the monthly newsletter, our website and other channels.
• Review and analyze communications data, make suggestions to improve future communication plans and adjust content as needed.
• Contribute to blog posts and other content pieces around trends and Swissnex’s foresight activities.
• Support us in growing our channels and communities across all channels with creative ideas.

Team Support (20%)

• Support the team with general tasks as needed on an on-going basis.
• Assist program managers in case of exceptional circumstances.
• Help set up our space for events.

• Has demonstrated knowledge of, experience with, and interest in writing, social media, or event promotion
• Is on top of trends and curious about recent developments in marketing, social media and Swissnex related topics
• Has a creative flair, an ability to think outside the box and is excited to experiment with new forms or mediums of communications
• Has excellent communication skills, including command of written and spoken English, and is fluent in at least one Swiss language
• Familiarity with at least one of our communities of impact [entrepreneurs, artists & designers (games, industrial etc.), researchers & students, corporate innovators]
• Is an excellent problem-solver and team player, as well as proactive, independent, self-motivated, collaborative, energetic and detail-oriented. Flexibility and adaptability is crucial.
• Must have a service mentality and is committed to supporting the broader team
• Is willing to work evening hours to cover event communications
• Is curious to learn new things and share their thoughts and ideas with the broader team to improve existing processes

• Be part of a small, dedicated, creative, and fun communications team
• Create content, within a team environment, to inspire and excite a variety of audiences
• Gain work experience in an innovation-driven and fast-paced environment, in one of the most dynamic regions of the world and collaborate with interesting partners in the fields of science, education, art and innovation in both Silicon Valley and Switzerland
• Develop events, programs and activity communications and content production skills and extend your personal network
• Internship compensation is CHF 3’200/month, in compliance with guidelines of the Swiss Federal Government, and is paid locally each month in USD

• Candidate is a Swiss citizen 
• Candidate currently studies in a university or university of applied sciences in Switzerland towards a Bachelor’s or Master’s degree OR the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship (no exceptions are possible)
• Candidate has not gained professional experience in the field of his/her studies
• The total period of internships (“Hochschulpraktikum”/ “Stage académique”, including this one) within the Swiss confederation does not exceed 6 months for candidates who have not yet obtained their Bachelor’s degree or 12 months for those with a Bachelor’s or Master’s degree.

To be considered for the Communications Associate internship, you must apply through the link below and include your resume (CV) and a detailed cover letter not exceeding one page that answers: 1) why you are interested in this position and why you want to work at Swissnex, 2) why you should be chosen to join our team – including the experiences, personal qualities or strengths that make you well-suited for the position, and 3) tell us very briefly about one topic that you are passionate about that is connected to our work. Any other documents that may support your candidacy are welcomed and can be attached via the application platform linked below.

Deadline to apply is Sunday, May 7, 2023.

Location: Swissnex in San Francisco
Status: Full-time, 40 hours/week
Start Date: July 1, 2023 or earlier
Reports to: Head of Finance & Operations

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. The Swissnex global network consists of six locations and outposts established in the world’s most innovative hubs. We contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot.

Located at Pier 17, Swissnex in San Francisco connects the dots between Switzerland, the West Coast of the USA and the world in education, research, innovation, and the arts. We foster international collaboration and empower next generation innovators to create futures in which the planet and society thrive. In service of this goal, our dynamic and international team produces academic and corporate programs, startup bootcamps, events and much more. Our work space is shared with corporate innovators, researchers, artists, and entrepreneurs, and is connected to an event space and our digital community. We work collaboratively and in a complementary manner with our neighbors at Pier17, the Consulate General, the Swiss Business Hub USA and Switzerland Tourism.

For almost two decades, Swissnex has partnered with universities to support and accelerate their internationalization efforts and develop the talent that bridges lab and market. Today, as Swiss universities are exploring new frontiers of knowledge and emerging technologies, they are increasingly leveraging trends and developments happening in the Bay Area to remain ahead of the curve, innovate, and prepare for the future.

We are looking for a Facilities & Office Manager to support our diverse programs serving next generation innovators and leaders across education, research, innovation, and creativity. Reporting to the Head of Finance & Operations and collaborating closely with the Events Manager, the Facilities & Office Manager will be responsible for consistently providing an excellent experience for all of our visitors, residents, and staff, which includes hospitality and welcome, facilities management, support for event production and logistics, general operational and administrative support. To be successful in this position, you should enjoy meeting and helping people and be self-motivated and proactive, organized and detail-oriented. Overall, your role will be to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. The role includes ensuring 24/7 coverage for alarm monitoring.

The Facilities & Office Manager will hold the following responsibilities, among others:

Facilities Management (35%)

• Building Management: Manage building related operations and processes (e.g. installation and/or maintenance of electrical, plumbing, HVAC, fire extinguishers, automated doors, and other built-in technical equipment such as security & alarm systems, access keys and key cards, CCTV, signage/branding within the space, architecture, painting/minor repairs) and maintain an up-to-date Facilities and Operations Manual
• Manage all safety and security procedures and processes, including onboarding and offboarding of new staff and residents; first in line for the 24/7 alarm monitoring system and for chain of command during an emergency
• Manage contracts and outsourced service providers (e.g. cleaning, waste management, security, construction…)
• Manage and maintain all office machines, equipment, and inventory
• Daytime Event Production: Support Events Manager to maintain and troubleshoot A/V equipment in conference rooms and event spaces during daytime hours/events and assist with event setup
• Work with Head of Finance & Operations to manage building & facilities budget and identify possible cost-savings and efficiencies
• Coordinate and plan logistics leading up to the future move to a new office space (estimate 2026)

Accounting & Administration (35%)

• Perform all tasks related to accounts payable and receivable, ensuring accuracy and compliance
• Check and verify travel reports & employee reimbursements
• Electronic and paper filing of contracts and other documentation as required
• Maintain up-to-date accounting procedures manual
• Assist Head of Finance & Operations with management of computers and software
• Additional related duties

Hospitality & General Office Support (20%)

• In collaboration with the Operations Team, ensure all visitors are warmly welcomed in the space and receive an excellent first impression
• Support Swissnex CEO with calendar and meeting preparation, presentations, expenses, and CRM
• With the support of interns, ensure beauty and order is maintained in all shared spaces, including the reception area, conference rooms, social spaces, and kitchen
• Assist with general office tasks, including performing data entry and assisting the Head of Finance & Operations to ensure data integrity in CRM; mail handling; ordering supplies; maintaining supply inventory; record keeping and filing
• Act as the first point of contact for general swissnex inquiries by email and/or phone and redirect to the appropriate staff members
• Plan in-house or off-site activities, like team retreats or similar

Events Backup (10%)

• In the absence of the Events Manager and in periods of high-volume activity, provide coverage for capacity planning, event logistics, evening event production and community management

• Will have 2+ years of relevant, related experience. Facilities, operations and/or customer service experience are a big plus.
• Is comfortable with numbers and at least an intermediate skill level in Excel.
• Excellent English language and communications skills, written and verbal.
• Strong organizational and planning skills in a fast-paced environment, strong attention to detail.
• Is an excellent problem-solver and technical trouble-shooter, willing to roll up your sleeves and get your hands dirty when necessary. Is a do-er.
• Excellent time management skills and ability to multitask and prioritize work.
• Is a team player and enjoys collaborating with others, while also being able to work autonomously.
• Is capable of performing the physical work required for producing events (standing for extended periods, lifting and moving tables and chairs, etc.)
• Bonus points if you speak German, French and/or Italian, have lived abroad or traveled or lived in Switzerland, and have an interest in our mission and work.
• Even if you don’t think you meet all of these requirements, but still think you would be a good fit for the position, please apply anyway.

• Collaborate with interesting internal and external partners in the fields of science, education, art and innovation in both the SF Bay Area and Switzerland
• Opportunity for professional growth, both lateral and vertical
• Attend regular free events and programs, community lunches, and optional workout sessions and have access to professional development opportunities
• The chance to work with an experimental, engaged, and strengths-based team that is guided by the following principles: We are curious. We value people. We take action.
• Nonprofit compensation range depends on level of experience and country of residence for tax purposes. Benefits include: 4 weeks’ vacation, 12+ annual holidays, sick leave, medical insurance.
  • Salary Range $70K – $75K (for US applicants subject to US taxes); Since Swiss applicants are not subject to taxes, their salary range will be lower to reflect this tax-exempt status.

To be considered, you must apply through this LINK and include your resume (CV) along with a cover letter.

Deadline to apply is April 2, 2023.

We are looking for creative writers with a zeal for excellence to help us tell the stories of our work, accelerating positive transformations at the frontiers of knowledge as we grow the Indo-Swiss collaboration in science, technology, and innovation. This is a unique opportunity for highly skilled writers to join a forward-thinking diplomatic mission with a focus on science, technology and innovation. This is where you come in!

We’re always looking for talented people to join the Swissnex in China team.

If you cannot find an open position that you’d like to apply for, submit an open application!

As the first Consulate in Japan with focus on science diplomacy, Swissnex in Japan connects Switzerland and Japan in education, research, and innovation. In operation since 2022, the new Consulate is looking for a fearless innovation officer to complete its Startups and Innovation team.

• Starting date: as soon as possible
• Location: Consulate of Switzerland in Osaka, Japan
• Full-time position

• Coordinate and organize startup, innovation, and high-tech-related activities and events, including project management, fundraising, and logistics
• Conduct research on innovation-related topics and identify new trends and developments in the fields of innovation and high-tech
• Foster networks and relationships between Swiss and Japanese innovation ecosystems and assist Swiss startups interested in Japan
• Manage communication between partners, sponsors, and other project stakeholders
• Provide general support to CEO and Innovation & Startups Manager

• Bachelor’s Degree / Master’s Degree 
• Professional writing and communication skills in English and Japanese (native Japanese business literacy a must)
• Solid experience in fields related to entrepreneurship and innovation preferred
• Familiarity with Swiss and Japanese startup and innovation networks preferred. Pre-existing network in the Kansai region a plus
• Prior experience in project management preferred
• Strong organizational skills, attention to detail, commitment to excellence
• Professional appearance and demeanor suitable for outreach to and contact with C-level individuals and executives at companies
• Responsible, curious, flexible, pragmatic, forward-thinking, self-starting team-player
• Compatible with a fast-paced, deadline-oriented environment and willing to work outside office hours, for events or visiting groups
• Computer literacy (Mac OS, MS Office, Google Suite, Zoho, Zoom, SNS, etc.).
• Interest in Switzerland and Japan

• 20-day vacation, 15-day holidays, and sick leave
• Competitive benefit package including Social Insurance
• Continuing education possibilities

• Must be a Swiss citizen, a Japanese citizen, or a legal resident of Japan 
• Local employment conditions
• Relocation & accommodation will not be covered by the employer

Did we raise your interest? Then we look forward to hearing more about you!

Send your full application to this LINK (open until filled)

• CV with cover letter (letter of motivation)
• Copies of letters of reference, work certificates and university diplomas, including transcript of records 

As the first Consulate in Japan focusing on science diplomacy, Swissnex in Japan connects Switzerland and Japan in education, research, and innovation. Operating since 2022, the new Consulate is looking for a versatile, hands-on team-player to manage its online presence in both Japanese and English on various channels.

• Starting date: as soon as possible
• Location: Consulate of Switzerland in Osaka
• Full-time position

• Ensure the activities and mission of Swissnex and its partners are efficiently communicated to their audience and craft a cohesive presence across all channels.Outreach:
  • Co-create and execute the overall content strategy of Swissnex in Japan
  • Promote events, activities, and results across all Swissnex channels
  • Assist in the execution of online and on-site events

  Writing:

  • Write journalistic-style newsletters, blog posts, event promotional content, etc.
  • Refine, edit, and proofread texts written by all Swissnex staff

  Image & Video:

  • Oversee the production of video content, such as event videos or interviews
  • Produce clean, well-designed layouts (slide decks, concept notes, reports, etc.)

• Bachelor’s Degree / Master’s Degree
• Experience in copywriting, communications, and/or marketing 
• Impeccable command of written English and Japanese, including writing about complex topics; conceptually strong copywriter and storyteller
• SNS Literacy (LinkedIn, Twitter, Instagram)
• Experience in creative design (photography, video editing, podcasting…) a plus 
• Experience with Adobe Creative Suite software a plus 
• Interest in Switzerland and Japan

• 20-day vacation, 15-day holidays, and sick leave
• Competitive benefit package including Social Insurance
• Continuing education possibilities 

• Must be a Swiss citizen, a Japanese citizen, or a legal resident of Japan 
• Local employment conditions
• Relocation & accommodation will not be covered by the employer

Please send your full application to this LINK (open until filled).

• CV with cover letter (letter of motivation)
• Copies of letters of reference, work certificates and university diplomas, including transcript of records