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Academic Engagement Program Manager

Overview

Status: Full-time
Start Date: May 1st, 2023
Reports to: Head of Impact Programs

About Swissnex

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. The Swissnex global network consists of six locations and outposts established in the world’s most innovative hubs. We contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot.

Located at Pier 17, Swissnex in San Francisco connects the dots between Switzerland, the West Coast of the USA and the world in education, research, innovation, and the arts. We foster international collaboration and empower next generation innovators to create futures in which the planet and society thrive. In service of this goal, our dynamic and international team produces academic and corporate programs, startup bootcamps, events and much more. Our work space is shared with corporate innovators, researchers, artists, and entrepreneurs, and is connected to an event space and our digital community. We work collaboratively and in a complementary manner with our neighbors at Pier17, the Consulate General, the Swiss Business Hub USA and Switzerland Tourism.

For almost two decades, Swissnex has partnered with universities to support and accelerate their internationalization efforts and develop the talent that bridges lab and market. Today, as Swiss universities are exploring new frontiers of knowledge and emerging technologies, they are increasingly leveraging trends and developments happening in the Bay Area to remain ahead of the curve, innovate, and prepare for the future.

Position Summary

The Academic Engagement Program Manager will cultivate strategic relationships with Swiss and American universities and academic institutions and create collaborative projects accelerating their impact, at the intersection between science and industry. The ideal candidate has an established network with universities, ideally in Switzerland and/or the Bay Area of the United States.

We are looking for a team player able to navigate between ideation and execution, scaling up existing programs and designing new ones that best respond to the strategic needs of our stakeholders. This person needs to have a learning mindset, be impact-oriented, entrepreneurial, and be a master networker with an existing base of contacts in the SF Bay Area innovation ecosystem. Familiarity with system thinking and foresight as methodologies are a plus. 

Key Responsibilities

Program Management (50%)

  • As program lead for university collaborative projects, your role is to ensure each priority university is offered strategic opportunities to collaborate with Swissnex in San Francisco, leading to 1-2 revenue generating projects each year, ideally with transversal offerings to several partners.
  • Collaboratively design and implement new emerging programs targeting universities, such as:
    • foresight workshops
    • a new cross-university initiative on sustainability
    • and/or one or two activities strengthening our community of Swissnex alumni in Switzerland
  • As part of the program team, contribute to the development and dissemination of key existing cross-audience programs such as impact sabbaticals, science communication camps, storytelling camps and/or startup bootcamps
  • Coach and mentor students and researchers who are coming to Pier17, and conduct the research needed to ensure they meet inspiring people during their time in SF
  • Serve as focal point for all university-related inquiries and activities such as residencies, public events, and tours on-site at Swissnex, led alongside the operations and program team to ensure the experiences are generating a win/win for Swissnex and its partners
  • As we embrace a “one-network approach”, seek collaboration within the global Swissnex network when servicing the strategic needs and the impact of our university stakeholders and support in building a global Swissnex community.

Stakeholder Management (30%)

  • As the primary contact for our relationship with Universities, your role is to build and maintain valuable relationships across several academic stakeholders in Switzerland and the US and ensure they understand Swissnex and how we can add value for them in a strategic manner.
  • Support the interaction of the CEO and Swissnex leadership team with high-level figures of the Swiss/American academic world, and translate high-level intentions into specific action plans

Research and Communication (20%)

  • In collaboration with the Communication Team, reporting on activities implemented by Swissnex back to universities (e.g. through annual reports and regular insight exchanges) as well as producing content related to key trends emerging from the Bay Area
  • Expanding the visibility of our program offering targeting Swiss universities
Our Ideal Candidate
  • At least 5 years’ relevant professional experience, with some time spent working directly for or within Swiss and/or American universities
  • Experience in managing stakeholder relationships and designing programs, meeting their expectations with tangible outcomes
  • Experience in fundraising and/or income-generating activities
  • Masters degree in a related field, or equivalent professional experience
  • Excellent English language and communications skills, written and verbal
  • Strong networking skills and strong existing network in academia or research in Switzerland and/or the Bay Area.
  • Familiarity with systems thinking, foresight, and/or innovation and entrepreneurship methodologies and practices (ie design thinking, lean startup, agile management, etc…)
  • In addition, being familiar with digital and tech issues is a plus, as this field is a priority topic for many Swiss universities when engaging in the Bay Area
  • Proactive problem solver and team player with a growth mindset and positive attitude, motivated to create positive impact in the world
  • Able to navigate between creative ideation and proactive and reliable implementation, while dealing with uncertainty and thriving in a fast-pace creative environment
What we Offer
  • Collaborate with interesting internal and external partners in the fields of science, education, art and innovation in both the SF Bay Area and Switzerland
  • Opportunity for professional growth, both lateral and vertical
    Attend regular free events and programs, community lunches, and optional workout sessions and have access to professional development opportunities
  • The chance to work with an experimental, engaged, and strengths-based team that is guided by the following principles: We are curious. We value people. We take action.
  • Nonprofit compensation range depends on level of experience and country of residence for tax purposes. Benefits include: 4 weeks’ vacation, 12+ annual holidays, sick leave, medical insurance.
    • Salary Range $83K – $89K (for US applicants subject to US taxes); Since Swiss applicants are not subject to taxes, their salary range will be lower to reflect this tax-exempt status.
To Apply

The deadline to apply is February 20, 2023. Interested candidates, please apply via the link below as soon as possible, including your resume and a cover letter tailored to this position.

Apply now

Program Manager Academic Relations – Based in São Paulo

Job Description

Swissnex in Brazil’s goals are to build in-depth knowledge of the Brazilian innovation ecosystem, strengthen its local network of high-level representatives from academia and business, and implement out-of-the-box signature projects and events to ignite cross-continental conversations and showcase Swiss excellence in science and innovation.

As part of the Swissnex in Brazil team, you, together with your counterpart in Rio de Janeiro, are expected to take full ownership of projects involving Swiss-Brazilian research and education collaboration. You are expected to creatively and proactively imagine possible projects and collaborations, set up the project and budget plan, and realize and post-process them. You are also the main contact in São Paulo for academic partners and work on expanding the network of potential contacts for Swiss partners.

You will get the opportunity to be part of a creative and innovative venture; expose yourself to academic and innovation institutions in Brazil and Switzerland; access to a heterogeneous network in the area of education, research, and innovation; work in a multi-cultural, international environment with short decision processes and a dynamic team.

Tasks and Responsibilities

Strategic development of University/Technology Parks partnerships and relations:

  • Develop strategic partnerships with Brazilian and Swiss stakeholders to build networks and programs in the state of São Paulo and beyond
  • Facilitate and support academic relations between Brazilian & Swiss institutions and academia-industry partnerships in São Paulo and beyond
  • Responsible for the implementation of existing and future academic programs. Implement and monitor existing mandates with Swiss higher education institutions. Propose and help to acquire new mandates based on the overall strategy.
  • Explore and promote new funding opportunities for Brazilian-Swiss collaboration in research in partnership with the Swiss Embassy
  • Contribute to Swissnex communication channels through articles, videos, etc.

Program management in thematic focus areas:

  • Overall responsibility for program conception for thematic focus areas, including planning, management, and controlling within the annual planning of Swissnex in Brazil’s activities.
  • Plan promotion and visibility strategy for programs with the communications team. Provide content for digital and analog communications.

Collaboration with the Swiss network:

  • Undertake projects in collaboration with the Swissnex network and the Swiss network in Brazil to promote Brazilian-Swiss S&T collaborations
  • Manage relevant mandate activities with the Swissnex network

Strategic Planning and Administration:

  • Support the CEO in annual and strategic planning (LdM) of the organization’s activities
  • Plan and define the right mix between events, desk research, and mandate implementation
  • Support with administrative tasks within Swissnex in Brazil
What we look for in a Candidate

General / Personality

  • Outgoing, communicative
  • Independent, self-motivated 
  • Hands-on, proactive, resourceful
  • Ambitious, visionary, and willing to grow with our organization
  • Dedication to further Swiss excellence in science, education, innovation, and art

Background / Experience

  • Graduate of higher education institution. Masters or Ph.D. degree.
  • 5+ years experience of work in international academic relations
  • Existing academic network in São Paulo a plus 
  • Project and event management experience a plus
  • International / Swiss experience a plus
  • Familiarity with at least one Swiss national language a plus

Skills

  • Fluency in English and Portuguese; Swiss national language a plus
  • Proven organizational skills 
  • Solid time management and ability to prioritize 
  • Attention to details
  • Excellent people and communication skills 

Additional Information

  • This is a 100% position; ideal start date March 2023
  • Compensation based on local salary benchmarks
  • Brazilian work permit or citizenship required
  • Fluency in Portuguese and good familiarity with Brazil required
  • The position requires flexible work hours, incl. some evenings and weekends
  • Apply HERE
Apply now

Junior Project Manager – Innovation & Entrepreneurship @ Swissnex in China

Start: February 15, 2023, or upon agreement

Contract Duration: 12 months            

Workload: Full-time, 40 hours / week

Location: Shanghai

 

Swissnex in China is the Science Consulate of Switzerland in China. As part of the Swissnex global network, we connect Switzerland, China and the world in science, research, education, and innovation. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent. Swissnex is an initiative of the State Secretariat for Education, Research and Innovation of Switzerland and is part of the Swiss Confederation’s network abroad managed by the Federal Department of Foreign Affairs.

We are looking for a recent graduate with study abroad experience, strong research skills, and excellent English command, ready to support Swissnex with reporting and innovation scouting.

As Junior Project Manager, you will conduct research and innovation scouting, will collaborate closely with our Swiss mandate partners, and will act as a point of contact. This unique opportunity will allow you to take a deep dive into emerging trends while gaining real-world experience at an official representation of Switzerland. We are looking for a bright, self-driven and ambitious team player with exceptional research, writing, and organizational skills. The ideal candidate can work across disciplines, can embrace change, and is ready to help us bring Swiss excellence to the next level. You will be joining a dynamic and supportive team and working in an international, creative, and collaborative environment at our Shanghai office.

 

Main Responsibilities
  • Intelligence and Research: Under the lead and supervision of the Head of Innovation & Entrepreneurship, contribute to our diverse mandates and agreements by identifying trends and key players in various science and technology fields, by conducting research and innovation scouting, and by writing and editing reports for our partners and stakeholders. Act as point of contact for external partners.
  • Event and Project Management: Under the lead and supervision of the Head of Innovation & Entrepreneurship, plan, execute and post-process in-house and external activities related to science, technology, and innovation (tech fairs, webinars, conferences, study trips, workshops, etc.), including logistics, and editing of reports and blogs.
  • Startup Relations: Assist the Head of Section and colleagues with the promotion of our startup programs and building rapport and follow-up with Swiss startups and entrepreneurs.
  • Communications: Project-related and general communications.
  • Networking: Proactively cultivate and develop a network of partners and stakeholders. Attend relevant events and conferences.
  • Other duties as assigned

 

Requirements
  • Recent Master graduate with study abroad experience
  • Excellent written and oral command of English and Chinese
  • Strong research skills with a willingness to immerse yourself in various tech- and business-related topics
  • Interest in startup and entrepreneurship ecosystem as well as in science, technology, and innovation
  • Prior experience in event organization and/or project management in a similar field preferred
  • Fast-thinking, organized, reliable, and detail-oriented
  • Ability to work independently as well as in a team
  • Chinese citizenship

 

General Conditions

Please note that costs for accommodation and traveling as well as expenses related to working/residence permit are to be borne by the candidate and will not be covered or reimbursed by the employer.

 

Application

Did we raise your interest? Then we look forward to hearing more about you!

Send your full application to this LINK, Position open until filled.

Your application must include the following documents:

  • Cover letter (letter of motivation) and CV
  • Copies of university diplomas, transcript of records, work certificates, and letters of reference if available

We will reply to incoming applications in due time. No phone call inquiries please.

More details will be shared in the process of recruitment.

Apply now

Operations Manager

Job Information

Full Time | Swissnex in Boston and New York
Location: Boston, MA

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research, and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Job Description

Operations and Event Logistics (30%)

  • In coordination with Swissnex project managers and/or external clients, run event logistics and production, smooth operations, and flawless technology for dozens of onsite and offsite activities per year. This may include outsourcing certain tasks
  • Maintain all event-related equipment, systems, facilities, and inventories
  • Assess and optimize organizational capacity for all types of activities and events

Facilities (30%)

  • Coordinate with matters related to the building: Maintenance, renovations, and construction; Systems like electrical, plumbing, HVAC, safety & security, lighting; Equipment like kitchen, bathrooms, furniture, storage, archives, tools; Signage, plants, look & feel; Supplies; etc.
  • Coordinate with external services: utilities, cleaning, waste management, security, construction, etc.
  • Check on accuracy and up to date protocols of safety documents, security, and crisis management (includes being on call 24/7 for alarm monitoring)
  • Ensure that processes, procedures, and documentation are respected, and assist with any ongoing improvement projects

Hospitality (20%)

  • Ensure a warm welcome for all visitors and follow visitor registration protocols
  • Maintain elegance and order in all our shared spaces, including the reception area, conference rooms, social spaces, and kitchen
  • Assist with maintaining accurate and up-to-date records in our contacts database
  • Support the onboarding and welcoming experience of new team and community members (incl. documentation, handbooks, processes, and evaluation)
  • Act as the first point of contact for community inquiries and redirect to the appropriate staff members or relevant organizations

Information Technology (10%)

  • Maintain and manage the Swissnex computers and other tech systems: audio-visual equipment; phones; IT hardware (computers, peripherals, wifi, servers, etc.) and software (CRM, calendars, visitor check-in, etc.), in cooperation with Operations Lead and outsourced Managed IT Service Provider

Administration and Accounting (10%)

  • Provide administrative support to the Operations Lead
  • Prepare receipts and invoices to enter into the bookkeeping system
  • Help with general office tasks, including data entry and maintenance in the CRM and file server, calendaring and scheduling, mail & shipping, etc.
Requirements

Educational Background:

  • Associate’s and/or Bachelor’s Degree and/or equivalent work experience

Preferred Skills:

  • Have prior experience any of the following organizations: diplomatic representation, nonprofit organization or government, or start-up or small organization
  • Experience with event planning and hospitality or logistics management

Language:

  • Excellent communication and writing skills in English
  • Second language preferred, German or French

Organizational Skills:

  • Strong organizational and problem-solving skills with a proactive, hands-on, and pragmatic attitude. Willingness to roll-up your sleeves to ensure successful operations
  • Very strong attention to detail
  • Able to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and cost effectiveness
  • Capable of thinking fast on your feet in sometimes stressful situations, and responding quickly and professionally to the unexpected
  • A commitment to excellence

Technical Skills:

  • At ease with basic IT and other office technology management. Strong computer skills (Google Suite, MS Office, Zoho, etc.)
  • Proven experience with teams and project management
Benefits
  • A full-time position (40 hrs/week)
  • Compensation commensurate with experience and responsibilities in a US non-profit setting
  • Four-week vacation (pro rata temporis), and a selection of US and Swiss holidays
  • Competitive benefits package, including employer-matched 401(K), and employer-paid medical and dental plans
  • Continuing education possibilities and a platform to grow your skills, network, and experience
  • A multicultural, creative, and inspiring team-oriented work environment.

 

Deadline for Applications

Applications will be reviewed on a rolling basis.

Apply now

Academic Engagement Associate

Job Information

Associate | Swissnex in Boston and New York

Location: Boston/Cambridge, MA
Starting date: May 1, 2023

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on market trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Responsibilities

As an Academic Engagement Associate at Swissnex in Boston, you will join a dynamic team working in a creative and collaborative environment located between Harvard and MIT in Cambridge, Massachusetts. You will be responsible for a wide variety of activities, including but not limited to:

  • Managing academic exchange programs of staff from the Zurich University of Applied Sciences to the Boston area. Tasks include: establishing contacts in local academic institutions for scholarly meetings, introducing Swiss visitors to the Boston ecosystem, providing hospitality and logistical support, and managing general project budgeting and reporting.
  • Developing networks and relationships in both the local and Swiss landscapes in the fields of higher education and scientific research. Specific outreach to find speakers, audiences, and partners for conferences, workshops, study tours, and other events and initiatives.
  • Designing and implementing projects that create value for Swiss and American stakeholders. Engage in all aspects of project management (planning, budgeting, execution, reporting, follow-up).
  • Conducting background research on various consulting projects and initiatives in areas such as life sciences, quantum technology, and higher education policies.
  • Some domestic (US) travel to support conferences and events.
Requirements
  • This internship position requires that the candidate studies in a university or university of applied sciences in Switzerland towards a Bachelor’s or Master’s degree and is requested to do an internship in order to obtain the degree. Or the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship
  • The candidate must not yet have professional experience in the field of his/her studies
  • The total period of internships (including this one) in the federal government may not exceed 12 months
  • Applicants must be Swiss citizens or have a valid Permit C
  • Excellent written and spoken English is required, as well as public speaking ability
Benefits
  • Duration: 9 to 12 months. Students without a Bachelor’s degree will be limited to a six-month maximum internship
  • Status: full-time (40 hrs/week)
  • USD 2,700.00 compensation (per month)
  • Four weeks’ vacation per year (pro rata temporis) and select Swiss and US holidays
  • A multicultural, creative, inspiring, stimulating, and team-oriented work environment
Deadline for Applications

For full consideration, please apply by February 15, 2023 (applications will be evaluated on a rolling basis). Questions may be directed to Brendan Karch.

 

 

Apply now

Academic Engagement Program Manager

Overview

Status: Full-time
Start Date: May 1st, 2023
Reports to: Head of Impact Programs

About Swissnex

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. The Swissnex global network consists of six locations and outposts established in the world’s most innovative hubs. We contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot.

Located at Pier 17, Swissnex in San Francisco connects the dots between Switzerland, the West Coast of the USA and the world in education, research, innovation, and the arts. We foster international collaboration and empower next generation innovators to create futures in which the planet and society thrive. In service of this goal, our dynamic and international team produces academic and corporate programs, startup bootcamps, events and much more. Our work space is shared with corporate innovators, researchers, artists, and entrepreneurs, and is connected to an event space and our digital community. We work collaboratively and in a complementary manner with our neighbors at Pier17, the Consulate General, the Swiss Business Hub USA and Switzerland Tourism.

For almost two decades, Swissnex has partnered with universities to support and accelerate their internationalization efforts and develop the talent that bridges lab and market. Today, as Swiss universities are exploring new frontiers of knowledge and emerging technologies, they are increasingly leveraging trends and developments happening in the Bay Area to remain ahead of the curve, innovate, and prepare for the future.

Position Summary

The Academic Engagement Program Manager will cultivate strategic relationships with Swiss and American universities and academic institutions and create collaborative projects accelerating their impact, at the intersection between science and industry. The ideal candidate has an established network with universities, ideally in Switzerland and/or the Bay Area of the United States.

We are looking for a team player able to navigate between ideation and execution, scaling up existing programs and designing new ones that best respond to the strategic needs of our stakeholders. This person needs to have a learning mindset, be impact-oriented, entrepreneurial, and be a master networker with an existing base of contacts in the SF Bay Area innovation ecosystem. Familiarity with system thinking and foresight as methodologies are a plus. 

Key Responsibilities

Program Management (50%)

  • As program lead for university collaborative projects, your role is to ensure each priority university is offered strategic opportunities to collaborate with Swissnex in San Francisco, leading to 1-2 revenue generating projects each year, ideally with transversal offerings to several partners.
  • Collaboratively design and implement new emerging programs targeting universities, such as:
    • foresight workshops
    • a new cross-university initiative on sustainability
    • and/or one or two activities strengthening our community of Swissnex alumni in Switzerland
  • As part of the program team, contribute to the development and dissemination of key existing cross-audience programs such as impact sabbaticals, science communication camps, storytelling camps and/or startup bootcamps
  • Coach and mentor students and researchers who are coming to Pier17, and conduct the research needed to ensure they meet inspiring people during their time in SF
  • Serve as focal point for all university-related inquiries and activities such as residencies, public events, and tours on-site at Swissnex, led alongside the operations and program team to ensure the experiences are generating a win/win for Swissnex and its partners
  • As we embrace a “one-network approach”, seek collaboration within the global Swissnex network when servicing the strategic needs and the impact of our university stakeholders and support in building a global Swissnex community.

Stakeholder Management (30%)

  • As the primary contact for our relationship with Universities, your role is to build and maintain valuable relationships across several academic stakeholders in Switzerland and the US and ensure they understand Swissnex and how we can add value for them in a strategic manner.
  • Support the interaction of the CEO and Swissnex leadership team with high-level figures of the Swiss/American academic world, and translate high-level intentions into specific action plans

Research and Communication (20%)

  • In collaboration with the Communication Team, reporting on activities implemented by Swissnex back to universities (e.g. through annual reports and regular insight exchanges) as well as producing content related to key trends emerging from the Bay Area
  • Expanding the visibility of our program offering targeting Swiss universities
Our Ideal Candidate
  • At least 5 years’ relevant professional experience, with some time spent working directly for or within Swiss and/or American universities
  • Experience in managing stakeholder relationships and designing programs, meeting their expectations with tangible outcomes
  • Experience in fundraising and/or income-generating activities
  • Masters degree in a related field, or equivalent professional experience
  • Excellent English language and communications skills, written and verbal
  • Strong networking skills and strong existing network in academia or research in Switzerland and/or the Bay Area.
  • Familiarity with systems thinking, foresight, and/or innovation and entrepreneurship methodologies and practices (ie design thinking, lean startup, agile management, etc…)
  • In addition, being familiar with digital and tech issues is a plus, as this field is a priority topic for many Swiss universities when engaging in the Bay Area
  • Proactive problem solver and team player with a growth mindset and positive attitude, motivated to create positive impact in the world
  • Able to navigate between creative ideation and proactive and reliable implementation, while dealing with uncertainty and thriving in a fast-pace creative environment
What we Offer
  • Collaborate with interesting internal and external partners in the fields of science, education, art and innovation in both the SF Bay Area and Switzerland
  • Opportunity for professional growth, both lateral and vertical
  • Attend regular free events and programs, community lunches, and optional workout sessions and have access to professional development opportunities
  • The chance to work with an experimental, engaged, and strengths-based team that is guided by the following principles: We are curious. We value people. We take action.
  • Nonprofit compensation range depends on level of experience and country of residence for tax purposes. Benefits include: 4 weeks’ vacation, 12+ annual holidays, sick leave, medical insurance.
    • Salary Range $83K – $89K (for US applicants subject to US taxes); Since Swiss applicants are not subject to taxes, their salary range will be lower to reflect this tax-exempt status.
To Apply

The deadline to apply is February 20, 2023. Interested candidates, please apply via the link below as soon as possible, including your resume and a cover letter tailored to this position.

Apply now

Operations Manager

Job Information

Full Time | Swissnex in Boston and New York
Location: Boston, MA

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research, and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Job Description

Operations and Event Logistics (30%)

  • In coordination with Swissnex project managers and/or external clients, run event logistics and production, smooth operations, and flawless technology for dozens of onsite and offsite activities per year. This may include outsourcing certain tasks
  • Maintain all event-related equipment, systems, facilities, and inventories
  • Assess and optimize organizational capacity for all types of activities and events

Facilities (30%)

  • Coordinate with matters related to the building: Maintenance, renovations, and construction; Systems like electrical, plumbing, HVAC, safety & security, lighting; Equipment like kitchen, bathrooms, furniture, storage, archives, tools; Signage, plants, look & feel; Supplies; etc.
  • Coordinate with external services: utilities, cleaning, waste management, security, construction, etc.
  • Check on accuracy and up to date protocols of safety documents, security, and crisis management (includes being on call 24/7 for alarm monitoring)
  • Ensure that processes, procedures, and documentation are respected, and assist with any ongoing improvement projects

Hospitality (20%)

  • Ensure a warm welcome for all visitors and follow visitor registration protocols
  • Maintain elegance and order in all our shared spaces, including the reception area, conference rooms, social spaces, and kitchen
  • Assist with maintaining accurate and up-to-date records in our contacts database
  • Support the onboarding and welcoming experience of new team and community members (incl. documentation, handbooks, processes, and evaluation)
  • Act as the first point of contact for community inquiries and redirect to the appropriate staff members or relevant organizations

Information Technology (10%)

  • Maintain and manage the Swissnex computers and other tech systems: audio-visual equipment; phones; IT hardware (computers, peripherals, wifi, servers, etc.) and software (CRM, calendars, visitor check-in, etc.), in cooperation with Operations Lead and outsourced Managed IT Service Provider

Administration and Accounting (10%)

  • Provide administrative support to the Operations Lead
  • Prepare receipts and invoices to enter into the bookkeeping system
  • Help with general office tasks, including data entry and maintenance in the CRM and file server, calendaring and scheduling, mail & shipping, etc.
Requirements

Educational Background:

  • Associate’s and/or Bachelor’s Degree and/or equivalent work experience

Preferred Skills:

  • Have prior experience any of the following organizations: diplomatic representation, nonprofit organization or government, or start-up or small organization
  • Experience with event planning and hospitality or logistics management

Language:

  • Excellent communication and writing skills in English
  • Second language preferred, German or French

Organizational Skills:

  • Strong organizational and problem-solving skills with a proactive, hands-on, and pragmatic attitude. Willingness to roll-up your sleeves to ensure successful operations
  • Very strong attention to detail
  • Able to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and cost effectiveness
  • Capable of thinking fast on your feet in sometimes stressful situations, and responding quickly and professionally to the unexpected
  • A commitment to excellence

Technical Skills:

  • At ease with basic IT and other office technology management. Strong computer skills (Google Suite, MS Office, Zoho, etc.)
  • Proven experience with teams and project management
Benefits
  • A full-time position (40 hrs/week)
  • Compensation commensurate with experience and responsibilities in a US non-profit setting
  • Four-week vacation (pro rata temporis), and a selection of US and Swiss holidays
  • Competitive benefits package, including employer-matched 401(K), and employer-paid medical and dental plans
  • Continuing education possibilities and a platform to grow your skills, network, and experience
  • A multicultural, creative, and inspiring team-oriented work environment.

 

Deadline for Applications

Applications will be reviewed on a rolling basis.

Apply now

Academic Engagement Associate

Job Information

Associate | Swissnex in Boston and New York

Location: Boston/Cambridge, MA
Starting date: May 1, 2023

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on market trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Responsibilities

As an Academic Engagement Associate at Swissnex in Boston, you will join a dynamic team working in a creative and collaborative environment located between Harvard and MIT in Cambridge, Massachusetts. You will be responsible for a wide variety of activities, including but not limited to:

  • Managing academic exchange programs of staff from the Zurich University of Applied Sciences to the Boston area. Tasks include: establishing contacts in local academic institutions for scholarly meetings, introducing Swiss visitors to the Boston ecosystem, providing hospitality and logistical support, and managing general project budgeting and reporting.
  • Developing networks and relationships in both the local and Swiss landscapes in the fields of higher education and scientific research. Specific outreach to find speakers, audiences, and partners for conferences, workshops, study tours, and other events and initiatives.
  • Designing and implementing projects that create value for Swiss and American stakeholders. Engage in all aspects of project management (planning, budgeting, execution, reporting, follow-up).
  • Conducting background research on various consulting projects and initiatives in areas such as life sciences, quantum technology, and higher education policies.
  • Some domestic (US) travel to support conferences and events.
Requirements
  • This internship position requires that the candidate studies in a university or university of applied sciences in Switzerland towards a Bachelor’s or Master’s degree and is requested to do an internship in order to obtain the degree. Or the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship
  • The candidate must not yet have professional experience in the field of his/her studies
  • The total period of internships (including this one) in the federal government may not exceed 12 months
  • Applicants must be Swiss citizens or have a valid Permit C
  • Excellent written and spoken English is required, as well as public speaking ability
Benefits
  • Duration: 9 to 12 months. Students without a Bachelor’s degree will be limited to a six-month maximum internship
  • Status: full-time (40 hrs/week)
  • USD 2,700.00 compensation (per month)
  • Four weeks’ vacation per year (pro rata temporis) and select Swiss and US holidays
  • A multicultural, creative, inspiring, stimulating, and team-oriented work environment
Deadline for Applications

For full consideration, please apply by February 15, 2023 (applications will be evaluated on a rolling basis). Questions may be directed to Brendan Karch.

 

 

Apply now

General Interest

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Program Manager Academic Relations – Based in São Paulo

Job Description

Swissnex in Brazil’s goals are to build in-depth knowledge of the Brazilian innovation ecosystem, strengthen its local network of high-level representatives from academia and business, and implement out-of-the-box signature projects and events to ignite cross-continental conversations and showcase Swiss excellence in science and innovation.

As part of the Swissnex in Brazil team, you, together with your counterpart in Rio de Janeiro, are expected to take full ownership of projects involving Swiss-Brazilian research and education collaboration. You are expected to creatively and proactively imagine possible projects and collaborations, set up the project and budget plan, and realize and post-process them. You are also the main contact in São Paulo for academic partners and work on expanding the network of potential contacts for Swiss partners.

You will get the opportunity to be part of a creative and innovative venture; expose yourself to academic and innovation institutions in Brazil and Switzerland; access to a heterogeneous network in the area of education, research, and innovation; work in a multi-cultural, international environment with short decision processes and a dynamic team.

Tasks and Responsibilities

Strategic development of University/Technology Parks partnerships and relations:

  • Develop strategic partnerships with Brazilian and Swiss stakeholders to build networks and programs in the state of São Paulo and beyond
  • Facilitate and support academic relations between Brazilian & Swiss institutions and academia-industry partnerships in São Paulo and beyond
  • Responsible for the implementation of existing and future academic programs. Implement and monitor existing mandates with Swiss higher education institutions. Propose and help to acquire new mandates based on the overall strategy.
  • Explore and promote new funding opportunities for Brazilian-Swiss collaboration in research in partnership with the Swiss Embassy
  • Contribute to Swissnex communication channels through articles, videos, etc.

Program management in thematic focus areas:

  • Overall responsibility for program conception for thematic focus areas, including planning, management, and controlling within the annual planning of Swissnex in Brazil’s activities.
  • Plan promotion and visibility strategy for programs with the communications team. Provide content for digital and analog communications.

Collaboration with the Swiss network:

  • Undertake projects in collaboration with the Swissnex network and the Swiss network in Brazil to promote Brazilian-Swiss S&T collaborations
  • Manage relevant mandate activities with the Swissnex network

Strategic Planning and Administration:

  • Support the CEO in annual and strategic planning (LdM) of the organization’s activities
  • Plan and define the right mix between events, desk research, and mandate implementation
  • Support with administrative tasks within Swissnex in Brazil
What we look for in a Candidate

General / Personality

  • Outgoing, communicative
  • Independent, self-motivated 
  • Hands-on, proactive, resourceful
  • Ambitious, visionary, and willing to grow with our organization
  • Dedication to further Swiss excellence in science, education, innovation, and art

Background / Experience

  • Graduate of higher education institution. Masters or Ph.D. degree.
  • 5+ years experience of work in international academic relations
  • Existing academic network in São Paulo a plus 
  • Project and event management experience a plus
  • International / Swiss experience a plus
  • Familiarity with at least one Swiss national language a plus

Skills

  • Fluency in English and Portuguese; Swiss national language a plus
  • Proven organizational skills 
  • Solid time management and ability to prioritize 
  • Attention to details
  • Excellent people and communication skills 

Additional Information

  • This is a 100% position; ideal start date March 2023
  • Compensation based on local salary benchmarks
  • Brazilian work permit or citizenship required
  • Fluency in Portuguese and good familiarity with Brazil required
  • The position requires flexible work hours, incl. some evenings and weekends
  • Apply HERE
Apply now

Junior Project Manager – Innovation & Entrepreneurship @ Swissnex in China

Start: February 15, 2023, or upon agreement

Contract Duration: 12 months            

Workload: Full-time, 40 hours / week

Location: Shanghai

 

Swissnex in China is the Science Consulate of Switzerland in China. As part of the Swissnex global network, we connect Switzerland, China and the world in science, research, education, and innovation. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent. Swissnex is an initiative of the State Secretariat for Education, Research and Innovation of Switzerland and is part of the Swiss Confederation’s network abroad managed by the Federal Department of Foreign Affairs.

We are looking for a recent graduate with study abroad experience, strong research skills, and excellent English command, ready to support Swissnex with reporting and innovation scouting.

As Junior Project Manager, you will conduct research and innovation scouting, will collaborate closely with our Swiss mandate partners, and will act as a point of contact. This unique opportunity will allow you to take a deep dive into emerging trends while gaining real-world experience at an official representation of Switzerland. We are looking for a bright, self-driven and ambitious team player with exceptional research, writing, and organizational skills. The ideal candidate can work across disciplines, can embrace change, and is ready to help us bring Swiss excellence to the next level. You will be joining a dynamic and supportive team and working in an international, creative, and collaborative environment at our Shanghai office.

 

Main Responsibilities
  • Intelligence and Research: Under the lead and supervision of the Head of Innovation & Entrepreneurship, contribute to our diverse mandates and agreements by identifying trends and key players in various science and technology fields, by conducting research and innovation scouting, and by writing and editing reports for our partners and stakeholders. Act as point of contact for external partners.
  • Event and Project Management: Under the lead and supervision of the Head of Innovation & Entrepreneurship, plan, execute and post-process in-house and external activities related to science, technology, and innovation (tech fairs, webinars, conferences, study trips, workshops, etc.), including logistics, and editing of reports and blogs.
  • Startup Relations: Assist the Head of Section and colleagues with the promotion of our startup programs and building rapport and follow-up with Swiss startups and entrepreneurs.
  • Communications: Project-related and general communications.
  • Networking: Proactively cultivate and develop a network of partners and stakeholders. Attend relevant events and conferences.
  • Other duties as assigned

 

Requirements
  • Recent Master graduate with study abroad experience
  • Excellent written and oral command of English and Chinese
  • Strong research skills with a willingness to immerse yourself in various tech- and business-related topics
  • Interest in startup and entrepreneurship ecosystem as well as in science, technology, and innovation
  • Prior experience in event organization and/or project management in a similar field preferred
  • Fast-thinking, organized, reliable, and detail-oriented
  • Ability to work independently as well as in a team
  • Chinese citizenship

 

General Conditions

Please note that costs for accommodation and traveling as well as expenses related to working/residence permit are to be borne by the candidate and will not be covered or reimbursed by the employer.

 

Application

Did we raise your interest? Then we look forward to hearing more about you!

Send your full application to this LINK, Position open until filled.

Your application must include the following documents:

  • Cover letter (letter of motivation) and CV
  • Copies of university diplomas, transcript of records, work certificates, and letters of reference if available

We will reply to incoming applications in due time. No phone call inquiries please.

More details will be shared in the process of recruitment.

Apply now

Open Application

We’re always looking for talented people to join the Swissnex in China team.

If you cannot find an open position that you’d like to apply for, submit an open application!

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Join our Team

Swissnex in China – the Swiss Science Consulate – connects Switzerland, China and the world in education, research, and innovation. We are always on the lookout for new team members who share our passion for exploring, collaborating, connecting, and transforming the people and organizations we interact with.