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Academic Intern Swiss Innovation, STO Israel

Academic Intern Swiss Innovation, STO Israel

Join our team in Tel Aviv! Your main focus will be to support the team in the implementation of the Swiss/Israel Lean Launchpad, a 10-week hybrid startup programme for Swiss startups coming to Israel. Also, you will support the network-building of the office through a CRM, attend meetings and managing follow-ups, which will enable you to enrich your own network. You will be in charge of writing an in-depth report about the Swiss and Israeli foodtech scene in collaboration with local partners.

Your tasks:  
– Assist the startup programmes: Logistical support, research & development of next programmes
– Support the network-building of the office: Assist and create a CRM database
– Participate in your colleagues’ meetings and assist in follow-ups
– Report writing, with a main focus on the Swiss and Israeli foodtech sectors
– Assistance to other office matters, mostly related to science and innovation delegations coming to Israel

Your profile:  
Recent Bachelor’s or Master’s degree (max. one year after graduation)
– Proven, strong organizational skills
– Proven, strong writing skills
– Open-mindedness, direct communication and willingness to learn
– Interest and curiosity for innovation and the Israeli context that you will be working in

Contact:
Include your CV, degree certification, recommendation letters and a motivation letter in your application.
Send it to Noga Ehrlich: [email protected]
For further information, please contact: Noga Ehrlich, Startup Programmes Manager
Tel. +41584817920 / Email: [email protected]

Timelines:
Deadline application: 31.08.2022
Entering the position: 01.11.2022
End of the contract: 31.07.2023

Information about the employer:
The Swiss Science and Innovation Office in Israel connects Switzerland and Israel in the fields of innovation, science and technology. The office supports its network of partners in the international exchange of knowledge, ideas and talent. It runs startup programs, facilitates scouting and delegations, organizes events and offers assistance to companies, researchers and entrepreneurs to connect with relevant actors from Israel and Switzerland. The Science and Innovation Office is located at the Embassy of Switzerland in Israel, initiated by SERI and FDFA, part of Swissnex.

Tips for applying:
Please read the Conditions of the academic internship carefully. The requirements, which are mentioned there, must be fulfilled.

Note:
The federal administration is attentive to the different life paths of its employees and values their diversity. It gives the highest priority to equal treatment.
Your application file will be deleted at the latest 90 days after the application deadline.

Apply now

Operations and Event Manager

Job Information

Full Time | Swissnex in Boston and New York
Location: Boston, MA

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research, and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Job Description

Event Logistics (30%)

  • In coordination with Swissnex project managers and/or external clients, run event logistics and production, smooth operations, and flawless technology for dozens of onsite and offsite activities per year. This may include outsourcing certain tasks
  • Maintain all event-related equipment, systems, facilities, and inventories
  • Assess and optimize organizational capacity for all types of activities and events

Hospitality (20%)

  • Ensure a warm welcome for all visitors and follow visitor registration protocols
  • Maintain elegance and order in all our shared spaces, including the reception area, conference rooms, social spaces, and kitchen
  • Assist with maintaining accurate and up-to-date records in our contacts database
  • Support the onboarding and welcoming experience of new team and community members (incl. documentation, handbooks, processes, and evaluation)
  • Act as the first point of contact for community inquiries and redirect to the appropriate staff members or relevant organizations

Facilities (20%)

  • Coordinate with matters related to the building: Maintenance, renovations, and construction; Systems like electrical, plumbing, HVAC, safety & security, lighting; Equipment like kitchen, bathrooms, furniture, storage, archives, tools; Signage, plants, look & feel; Supplies; etc.
  • Coordinate with external services: utilities, cleaning, waste management, security, construction, etc.
  • Check on accuracy and up to date protocols of safety documents, security, and crisis management (includes being on call 24/7 for alarm monitoring)
  • Ensure that processes, procedures, and documentation are respected, and assist with any ongoing improvement projects

Information Technology (10%)

Maintain and manage the Swissnex computers and other tech systems in cooperation with Operations Lead and outsourced Managed IT Service Provider

  • Audio-visual equipment, phones
  • IT hardware (computers, peripherals, wifi, servers, etc.)
  • Software (CRM, calendars, visitor check-in, etc.)

Administration and Accounting (10%)

  • Provide administrative support to the Operations Lead
  • Prepare receipts and invoices to enter into the bookkeeping system
  • Help with general office tasks, including data entry and maintenance in the CRM and file server, calendaring and scheduling, mail & shipping, etc.
Requirements

 Educational Experience:

  • BA/ BS in hospitality or a related degree in event management, tourism, international relations, government OR equivalent work experience
  • Experience abroad preferred (studies or work experience)

Work Experience:

  • Have prior experience in any of the following organizations: diplomatic representation, nonprofit organization or government, or start-up or small organization
  • Experience with event planning and hospitality or logistics management

Language:

  • Excellent communication and writing skills in English
  • Second language preferred, German or French

Organizational Skills:

  • Strong organizational and problem-solving skills with a proactive, hands-on, and pragmatic attitude. Willingness to roll-up your sleeves to ensure successful operations
  • Very strong attention to detail
  • Able to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and cost effectiveness
  • Capable of thinking fast on your feet in sometimes stressful situations, and responding quickly and professionally to the unexpected
  • A commitment to excellence

Technical Skills:

  • At ease with basic IT and other office technology management. Strong computer skills (Google Suite, MS Office, Zoho, etc.)
  • Proven experience with teams and project management
Benefits
  • A full-time position (40 hrs/week)
  • Compensation commensurate with experience and responsibilities in a US non-profit setting
  • Four-week vacation (pro rata temporis), and a selection of US and Swiss holidays
  • Competitive benefits package, including employer-matched 401(K), and employer-paid medical and dental plans
  • Continuing education possibilities and a platform to grow your skills, network, and experience
  • A multicultural, creative, and inspiring team-oriented work environment.

 

Deadline for Applications

Applications will be reviewed on a rolling basis.

Apply now

Innovation Officer for Promotion and Trends

Starting Q3 2022 or upon agreement

Workload 100%: consisting of: 50% for the Swiss Business Hub Japan (Investment and Innovation Promotion) 50% for Swissnex in Japan (Education, Research and Innovation) 

Location Consulate of Switzerland in Osaka (or Embassy of Switzerland in Tokyo) 

The Swiss Business Hub (SBH) Japan (https://www.s-ge.com/ja/sbh) is a network partner of Switzerland Global Enterprise that aims at supplying an export assistance for Swiss companies and promoting Switzerland as an attractive location for investment and innovation for Japanese companies. The SBH Japan is based at the Swiss Embassy in Tokyo and is now looking to fill in a new position in Osaka based in the Consulate of Switzerland. 

Swissnex in Japan (www.swissnex.org/japan) is part of the global Swissnex network, which was founded on one simple idea: connecting the dots between Switzerland and the world in education, research, and innovation. Its mission is to provide a multi-faceted, transdisciplinary platform to facilitate international exchange in ideas, knowledge and talents. Swissnex seek a fearlessly innovative leader and champion as our new Innovation & Trends Officer — with a wow factor — to generate collectively the very best outcomes in an international, highly dynamic, and most supportive team, working in a fast-paced, creative and collaborative ecosystem. 

Responsibilities

 Responsibilities for the Swiss Business Hub Japan (50%) 

  • Promoting Switzerland as a location for investment and innovation amongst the most potential target Japanese companies. You will proactively identify targets and develop them as potential “investors” in Switzerland, including R&D. 
  • Strategic and conceptual planning, research, and evaluation of promotion activities. 
  • Development of extensive senior level business and industry network for identification and pro-active outreach. 
  • Identification and pro-active outreach to potentials companies for localization in Switzerland. Individual consulting of such companies 
  • Operative management of promotion activities including client / project management, event management, personal participation at market activities. 
  • Represent the Swiss Business Hub Japan at events (networking, etc.) 
  • Daily use of CRM and other IT tools including social media (LinkedIn, etc.) 
  • General administrative work, office backup and support to both the SBH and Swissnex. 

 Responsibilities for Swissnex in Japan (50%) 

  • Project Coordination: Organize and coordinate innovation and technology related activities and events, including project planning, fundraising and logistics. Design and implement external and in-house projects such as events, conferences, workshops, delegation visits. Support startups during their involvement in such projects (Innosuisse Internationalization Camps and potential Swisstech & Venture Leaders). 
  • Innovation & Trend Scouting: Conduct research on specific topics which are of relevance to science-driven innovation & trends mandates (incl. scouting, analysis & reporting). Identify and conduct intelligence on new developments & trends in the fields of innovation and technology. Research and report on innovation-related topics of interest to our partners and stakeholders. Facilitate knowledge transfer between Switzerland and Japan. Translate acquired knowledge into expertise to strengthen our services, relevance and visibility.
  • Innovation & Trends Portfolio: Devise and implement strategies to strengthen and diversify Swissnex’ innovation & trends portfolio and services. Foster networks and relationships in Swiss and Japanese ecosystems with a focus on entrepreneurship, science, technology and innovation. Build and grow relationships with top Swiss tech corporations to engage in services like scouting, (open) innovation, transformation processes, partnership development, outposts, and more. 
  • Startups: Assist Swiss entrepreneurs and accelerate Swiss startups interested in Japan with targeted programs and services. Establish and maintain high trust relationships with Japanese corporations (the best clients for Swiss startups). Establish and maintain high trust relationship with Japanese startups offering innovation that is of high interest for Swiss corporation.
  • Communications: Handle communication between partners and other project stakeholders. Enter and maintain activities and contacts in internal CRM system. Edit and prepare on- and offline content such as blogs or brochures and collaborate with communications for the promotion of related events.
  • General Administration: Provide support to Consul/CEO and the rest of the Swissnex team. Help with general office tasks. 
Requirements & Competences
  • MA/MS degree in Science/Engineering or Business/Economics (or equivalents) and strong competencies in the other. 
  • Familiar with science and technology research programs either with academia or corporates. 
  •  2-6 years of professional experience in fields related to entrepreneurship and innovation. Superior knowledge of and networks in the Japanese innovation ecosystems. 
  • Team-player with a high sense of responsibility, curiosity, and interest for a wide range of topics. Forward-thinking, flexible and self-starter. Strong organizational skills with a proactive, hands-on and pragmatic attitude. 
  • Ability to coordinate multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and a commitment to excellence. 
  • Networker with the ability to thrive in an international, multicultural and interdisciplinary environment. Professional appearance and demeanor for the many contacts with high level individuals from a wide variety of backgrounds, positions, ranks and responsibilities. 
  • Professional communication and writing skills in Japanese and English. 
  • Strong enthusiasm and ability to work outside regular office hours when needed, mainly for events and visiting groups. 
  • Good understanding of Switzerland. 
  • Strong computer skills (MS Office, GoogleApps, Zoho, Zoom, etc.). Proven experience with teams and project coordination in the two organizations. 
Benefits
  • 100% position; start date as soon as possible. Position limited to 2 years with possibility of extension. 
  • Compensation commensurate with experience and responsibilities in a diplomatic setting (non-profit) 
  • 20-day vacation, 15-day holidays and sick leave 
  • Competitive benefit package including Social Insurance: a) Employee’s Pension Insurance, b) Health Insurance, c) Children’s Welfare Insurance (when applicable) and Labor Insurance: d) Workman’s Accident Compensation Insurance, e) Unemployment Insurance. 
  • Continuing education possibilities. A platform to grow your leadership skills, professional experience, and network. 
  • A multicultural, creative, inspiring, and team-oriented work environment with unlimited coffee and lots of Swiss chocolate.
General Conditions
  • The conditions of employment are local (no expatriate contract). 
  • Costs for accommodation and traveling are to be borne by the candidate and will not be covered or reimbursed by the employer.
Application

Did we raise your interest? Then we look forward to hearing more about you! 

Send your full application until June 11, 2022 to this LINK (open until filled) 

Your application must include the following documents: 

  • Cover letter (letter of motivation) and CV 
  • Copies of letters of reference, work certificates and university diplomas, including transcript of records 

Only candidates selected for further consideration will be contacted. No phone call inquiries please. 

More details will be shared in the process of the recruitment. 

Apply now

Head of Innovation

Job Information

Full Time | Swissnex in Boston and New York

Location: Boston, MA
Work Experience: 5+ years

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the visibility of Swiss institutions and individuals and to bring the very best in Swiss tech, research, art, and design to the US.

Our activities include:

  • Working closely with universities and research labs to promote global exchange and collaboration through events, partnerships, and network-building
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on trends and best practices
  • Collaborating with artists and designers on innovative projects at the intersection of art and science
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research, and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco. Forward-looking by design, we scan broadly for emerging trends and opportunities to inspire people and organizations to prepare for the challenges of tomorrow. Our biggest impact stems from projects that are truly multidisciplinary and bring together actors who don’t normally cross paths, much less collaborate.

Innovation at Swissnex comprises the following:

Swissnex’s relevance depends on its capacity to observe and analyze trends across disciplines like science, higher education, art, and innovation. The scouted information feeds, on one hand, all of Swissnex’s activities, and on the other is translated into meaningful and actionable research and output for its clients and stakeholders’ innovation services. Formats include reporting, seminars, public events, discovery expeditions, strategic partnerships, and more, all the way to hosting client’s innovation outposts within Swissnex and working synergistically with them.

Startup services include several programs and initiatives targeting Switzerland’s startup ecosystem, fostering its competitiveness and internationalization. A wide range of actors create this ecosystem: from entrepreneurially minded students to university spin-offs to seasoned serial entrepreneurs to investors, from publicly supported initiatives to private ventures including all types of incubation and acceleration platforms, as well as service providers.

Responsibilities

Devise and implement strategies to strengthen and diversify Swissnex’s portfolio of startup and innovation services, and their synergies with Swissnex’s other core activities in Academic Engagement and Creative Industries.

This includes:

  • Deliver superior services to existing clients
  • Foster and develop networks and relationships in the Swiss and US “innovation economies” with a focus on entrepreneurship, science & technology, and innovation
  • Research and report on innovation-related topics of interest to Swissnex and its stakeholders. Facilitate knowledge transfer between Switzerland and North America. Translate acquired knowledge into expertise to strengthen Swissnex’s services, relevance, and visibility
  • Assist Swiss entrepreneurs and accelerate Swiss startups interested in North America with targeted programs and services
  • Build and grow relationships with top Swiss corporations to engage in services like scouting, (open) innovation, transformation processes, partnership development, outposts, and more.
  • Manage the startup leads in Boston and New York, and potential interns.
Requirements
  • MA/MS degree in Science/Engineering or Business/Economics (or equivalents) and strong competencies in the other;
  • 2-6 years of professional experience in fields related to entrepreneurship and innovation;
    Superior knowledge of and networks in the Swiss and US startup and innovation ecosystems
  • Team player with a high sense of responsibility, curiosity, and interest in a wide range of topics. Forward-thinking, flexible, and self-starter
  • Strong organizational skills with a proactive, hands-on, and pragmatic attitude. Ability to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and a commitment to excellence
  • Networker with the ability to thrive in an international, multicultural and interdisciplinary environment and make contacts with high level individuals from a wide variety of backgrounds, positions, ranks, and responsibilities
  • Excellent communication skills
  • Excellent command of both written and spoken English. Knowledge of at least one Swiss national language is a major plus
  • Ability to work outside regular office hours when needed, mainly for events and visiting groups
  • Strong enthusiasm for Swissnex’s mission!
  • Due to our consular status, applicants must either be Swiss citizens, US citizens, or US permanent residents.
Benefits
  • A full-time position (40 hours per week)
  • Compensation commensurate with experience and responsibilities in a US non-profit setting
  • Four weeks vacation (pro rata temporis), and a mixture of US and Swiss holidays
  • Competitive benefits package including Employer-matched 401(k), and 65%, 80%, or 85% employer-paid medical and dental plans (depending on the options)
  • Continuing education possibilities and a platform to grow your skills, professional experience, and network
  • A multicultural, creative, and inspiring team-oriented work environment
Deadline for Applications

Applications will be reviewed on a rolling basis

Apply now

Academic Relations Manager

April 1, 2022 or upon agreement

Workload     100%
Location       Consulate of Switzerland in Osaka – Swissnex in Japan

The new Consulate of Switzerland in Osaka is part of the global Swissnex network, which was founded on one simple idea: we connect the dots between Switzerland and the world in education, research, and innovation. Our mission is to provide a multi-faceted, transdisciplinary platform to facilitate international exchange in ideas, knowledge and talents. We operate on a non-profit, public-private partnership model, working closely with our extensive network of partners comprising of universities, research labs, innovators, startups, corporations and international organizations on fostering collaboration in science and ground-breaking innovation. We seek fearlessly innovative leaders and champions to generate collectively the very best outcomes in an international, highly dynamic, and most supportive team, working in a fast-paced, creative and collaborative ecosystem. The Academic Relations Manager has a central role and scans for academic trends and “signals from the future” … and with a wow factor.

Responsibilities
  • Academic Relations: Cultivate close relationship with stakeholders from the academia, in particular Swiss Universities and Research Centers. Act as a local intelligence resource in Japan, providing the stakeholders with a rich network of prospective partners from various sectors to facilitate collaborations and exchanges for students, researchers and professors. Support visiting delegations, professors, administrators, sabbaticals and students. Grow and cultivate a portfolio of mandates & partnerships with universities.
  • Program Management: Overseeing tailor-made collaborative projects between Swiss and Japanese universities or research groups from ideation to implementation. Organization of workshops, presentations, conferences. Identify, contact and coach speakers, exhibitors and participants.
  • Research: Conduct on- and offline research and stay up-to-date on the current trends in the academic field, as well as latest developments in education, science, technology and innovation. Identify new areas for collaboration and open new doors in Japan for strategic partnerships.
  • Communications & Networking: Act as a connector between people, projects and ideas, cultivating active exchange between Switzerland and Japan in the educational landscape. Represent Swiss Universities as ambassador at student fairs, educational conferences and respond to queries and requests relating to the educational field. Promote mandate partners and bolster their visibility while projecting their image of teaching and research excellence. Support, strengthen and expand the Swiss Alumni Network in Japan, in collaboration with the Swiss Embassy and other actors.
Requirements
  • Swiss or Japanese passport holder
  • PhD, MA/MS, BA/BS degree, in science or international relations, government OR equivalent work experience in academic-related management
  • Language: Professional communication and writing skills in English and Japanese (sonkeigo proficiency required)
  • Working experience in either a leadership capacity, or at least one distinct role in any of following organizations: universities, bilateral or multilateral international institutions, nonprofit organizations or government, academic startup or small organization. Experience with academic relations and education / research system in Japan and Switzerland.
  • Strong organizational and problem-solving skills: Proactive, hands-on, and pragmatic attitude to roll-up sleeves to ensure successful operations. Able to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and cost effectiveness, and a commitment to excellence. Capable of thinking fast on your feet in sometimes stressful situations and responding quickly and professionally to the unexpected.
  • Technical: At ease with basic IT infrastructure and other office technology management. Strong computer skills (MS Office, GoogleApps, Zoho, Zoom, etc.). Proven experience with teams and project management.
Competences
  • Learning Agility: Ability to think through problems from a fresh point of view and comfort with ambiguity and complexity. Willingness to challenge the “status quo.” Curiosity and passion for ideas. The successful candidate is passionate about being of service to the team to ensure that things work.
  • Adaptability: Responds resourcefully, flexibly, and positively when faced with new challenges, transitions, and demands. Willingly and effectively deals with the stress and complexities of various situations. Moves forward productively and optimistically under conditions of change and uncertainty.
  • Building relationships: Establishes and maintains strong relationships internally and externally. Relates well to management, colleagues, peers, and direct reports. Champions a caring culture of respect, diversity, and inclusion that values the unique talents, ideas, and experiences of all employees. Earns the respect of others through effective interpersonal skills, integrity, compassion, and authenticity.
  • Collaboration: Models and promotes collaboration and works effectively with others across the organization to achieve goals and global opportunities. Demonstrates proficient cross company communication, cultural sensitivity, and partnership in interactions with others. Involves others in decisions and plans and credits them for their contributions and accomplishments.
Benefits
  • A full-time position; start date adaptable.
  • Compensation commensurate with experience and responsibilities in a diplomatic setting (non-profit)
  • 20-day vacation, 15-day holidays and sick leave
  • Competitive benefit package including Social Insurance: a) Employee’s Pension Insurance, b) Health Insurance, c) Children’s Welfare Insurance (when applicable) and Labor Insurance: d) Workman’s Accident Compensation Insurance, e) Unemployment Insurance.
  • Continuing education possibilities. A platform to grow your leadership skills, professional experience, and network.
  • A multicultural, creative, inspiring, and team-oriented work environment with unlimited coffee and lots of Swiss chocolate.
General Conditions
  • The conditions of employment are local (no expatriate contract).
  • Costs for accommodation and traveling are to be borne by the candidate and will not be covered or reimbursed by the employer.
Application
  •  The conditions of employment are local (no expatriate contract).
  • Costs for accommodation and traveling are to be borne by the candidate and will not be covered or reimbursed by the employer.

Did we raise your interest? Then we look forward to hearing more about you!

Send your full application to this LINK until February 28, 2022 (position open until filled)

Your application must include the following documents:

  • Cover letter (letter of motivation) and CV
  • Copies of letters of reference, work certificates and university diplomas, including transcript of records

We will reply to incoming applications in due time. No phone call inquiries please. More details will be shared in the process of the recruitment.

Apply now

Operations and Event Manager

Job Information

Full Time | Swissnex in Boston and New York
Location: Boston, MA

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent.

Our activities include:

  • Working closely with universities and research labs to promote the flow of ideas, knowledge, and talent through collaborative events, partnerships, and network-building
  • Advising and supporting universities on trends in higher education and strategic initiatives
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on trends and best practices
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research, and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco

Job Description

Event Logistics (30%)

  • In coordination with Swissnex project managers and/or external clients, run event logistics and production, smooth operations, and flawless technology for dozens of onsite and offsite activities per year. This may include outsourcing certain tasks
  • Maintain all event-related equipment, systems, facilities, and inventories
  • Assess and optimize organizational capacity for all types of activities and events

Hospitality (20%)

  • Ensure a warm welcome for all visitors and follow visitor registration protocols
  • Maintain elegance and order in all our shared spaces, including the reception area, conference rooms, social spaces, and kitchen
  • Assist with maintaining accurate and up-to-date records in our contacts database
  • Support the onboarding and welcoming experience of new team and community members (incl. documentation, handbooks, processes, and evaluation)
  • Act as the first point of contact for community inquiries and redirect to the appropriate staff members or relevant organizations

Facilities (20%)

  • Coordinate with matters related to the building: Maintenance, renovations, and construction; Systems like electrical, plumbing, HVAC, safety & security, lighting; Equipment like kitchen, bathrooms, furniture, storage, archives, tools; Signage, plants, look & feel; Supplies; etc.
  • Coordinate with external services: utilities, cleaning, waste management, security, construction, etc.
  • Check on accuracy and up to date protocols of safety documents, security, and crisis management (includes being on call 24/7 for alarm monitoring)
  • Ensure that processes, procedures, and documentation are respected, and assist with any ongoing improvement projects

Information Technology (10%)

Maintain and manage the Swissnex computers and other tech systems in cooperation with Operations Lead and outsourced Managed IT Service Provider

  • Audio-visual equipment, phones
  • IT hardware (computers, peripherals, wifi, servers, etc.)
  • Software (CRM, calendars, visitor check-in, etc.)

Administration and Accounting (10%)

  • Provide administrative support to the Operations Lead
  • Prepare receipts and invoices to enter into the bookkeeping system
  • Help with general office tasks, including data entry and maintenance in the CRM and file server, calendaring and scheduling, mail & shipping, etc.
Requirements

 Educational Experience:

  • BA/ BS in hospitality or a related degree in event management, tourism, international relations, government OR equivalent work experience
  • Experience abroad preferred (studies or work experience)

Work Experience:

  • Have prior experience in any of the following organizations: diplomatic representation, nonprofit organization or government, or start-up or small organization
  • Experience with event planning and hospitality or logistics management

Language:

  • Excellent communication and writing skills in English
  • Second language preferred, German or French

Organizational Skills:

  • Strong organizational and problem-solving skills with a proactive, hands-on, and pragmatic attitude. Willingness to roll-up your sleeves to ensure successful operations
  • Very strong attention to detail
  • Able to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and cost effectiveness
  • Capable of thinking fast on your feet in sometimes stressful situations, and responding quickly and professionally to the unexpected
  • A commitment to excellence

Technical Skills:

  • At ease with basic IT and other office technology management. Strong computer skills (Google Suite, MS Office, Zoho, etc.)
  • Proven experience with teams and project management
Benefits
  • A full-time position (40 hrs/week)
  • Compensation commensurate with experience and responsibilities in a US non-profit setting
  • Four-week vacation (pro rata temporis), and a selection of US and Swiss holidays
  • Competitive benefits package, including employer-matched 401(K), and employer-paid medical and dental plans
  • Continuing education possibilities and a platform to grow your skills, network, and experience
  • A multicultural, creative, and inspiring team-oriented work environment.

 

Deadline for Applications

Applications will be reviewed on a rolling basis.

Apply now

Head of Innovation

Job Information

Full Time | Swissnex in Boston and New York

Location: Boston, MA
Work Experience: 5+ years

About Swissnex

Swissnex in Boston and New York creates opportunities for academics, researchers, entrepreneurs, and other future-makers to expand their reach and make meaningful, collaborative connections between Switzerland and North America. Our mission is to support the visibility of Swiss institutions and individuals and to bring the very best in Swiss tech, research, art, and design to the US.

Our activities include:

  • Working closely with universities and research labs to promote global exchange and collaboration through events, partnerships, and network-building
  • Accelerating startups and assisting entrepreneurs in entering the North American market
  • Advising corporations, nonprofits, and international organizations on trends and best practices
  • Collaborating with artists and designers on innovative projects at the intersection of art and science
  • Supporting Swiss innovators and thought leaders in expanding their North American presence

With offices in Boston and New York, we are part of the global Swissnex network, an initiative of Switzerland’s State Secretariat for Education, Research, and Innovation. We have locations in Brazil, China, India, Japan, and San Francisco. Forward-looking by design, we scan broadly for emerging trends and opportunities to inspire people and organizations to prepare for the challenges of tomorrow. Our biggest impact stems from projects that are truly multidisciplinary and bring together actors who don’t normally cross paths, much less collaborate.

Innovation at Swissnex comprises the following:

Swissnex’s relevance depends on its capacity to observe and analyze trends across disciplines like science, higher education, art, and innovation. The scouted information feeds, on one hand, all of Swissnex’s activities, and on the other is translated into meaningful and actionable research and output for its clients and stakeholders’ innovation services. Formats include reporting, seminars, public events, discovery expeditions, strategic partnerships, and more, all the way to hosting client’s innovation outposts within Swissnex and working synergistically with them.

Startup services include several programs and initiatives targeting Switzerland’s startup ecosystem, fostering its competitiveness and internationalization. A wide range of actors create this ecosystem: from entrepreneurially minded students to university spin-offs to seasoned serial entrepreneurs to investors, from publicly supported initiatives to private ventures including all types of incubation and acceleration platforms, as well as service providers.

Responsibilities

Devise and implement strategies to strengthen and diversify Swissnex’s portfolio of startup and innovation services, and their synergies with Swissnex’s other core activities in Academic Engagement and Creative Industries.

This includes:

  • Deliver superior services to existing clients
  • Foster and develop networks and relationships in the Swiss and US “innovation economies” with a focus on entrepreneurship, science & technology, and innovation
  • Research and report on innovation-related topics of interest to Swissnex and its stakeholders. Facilitate knowledge transfer between Switzerland and North America. Translate acquired knowledge into expertise to strengthen Swissnex’s services, relevance, and visibility
  • Assist Swiss entrepreneurs and accelerate Swiss startups interested in North America with targeted programs and services
  • Build and grow relationships with top Swiss corporations to engage in services like scouting, (open) innovation, transformation processes, partnership development, outposts, and more.
  • Manage the startup leads in Boston and New York, and potential interns.
Requirements
  • MA/MS degree in Science/Engineering or Business/Economics (or equivalents) and strong competencies in the other;
  • 2-6 years of professional experience in fields related to entrepreneurship and innovation;
    Superior knowledge of and networks in the Swiss and US startup and innovation ecosystems
  • Team player with a high sense of responsibility, curiosity, and interest in a wide range of topics. Forward-thinking, flexible, and self-starter
  • Strong organizational skills with a proactive, hands-on, and pragmatic attitude. Ability to manage multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and a commitment to excellence
  • Networker with the ability to thrive in an international, multicultural and interdisciplinary environment and make contacts with high level individuals from a wide variety of backgrounds, positions, ranks, and responsibilities
  • Excellent communication skills
  • Excellent command of both written and spoken English. Knowledge of at least one Swiss national language is a major plus
  • Ability to work outside regular office hours when needed, mainly for events and visiting groups
  • Strong enthusiasm for Swissnex’s mission!
  • Due to our consular status, applicants must either be Swiss citizens, US citizens, or US permanent residents.
Benefits
  • A full-time position (40 hours per week)
  • Compensation commensurate with experience and responsibilities in a US non-profit setting
  • Four weeks vacation (pro rata temporis), and a mixture of US and Swiss holidays
  • Competitive benefits package including Employer-matched 401(k), and 65%, 80%, or 85% employer-paid medical and dental plans (depending on the options)
  • Continuing education possibilities and a platform to grow your skills, professional experience, and network
  • A multicultural, creative, and inspiring team-oriented work environment
Deadline for Applications

Applications will be reviewed on a rolling basis

Apply now

General Interest

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Open Application

We’re always looking for talented people to join the Swissnex in China team.

If you cannot find an open position that you’d like to apply for, submit an open application!

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Innovation Officer for Promotion and Trends

Starting Q3 2022 or upon agreement

Workload 100%: consisting of: 50% for the Swiss Business Hub Japan (Investment and Innovation Promotion) 50% for Swissnex in Japan (Education, Research and Innovation) 

Location Consulate of Switzerland in Osaka (or Embassy of Switzerland in Tokyo) 

The Swiss Business Hub (SBH) Japan (https://www.s-ge.com/ja/sbh) is a network partner of Switzerland Global Enterprise that aims at supplying an export assistance for Swiss companies and promoting Switzerland as an attractive location for investment and innovation for Japanese companies. The SBH Japan is based at the Swiss Embassy in Tokyo and is now looking to fill in a new position in Osaka based in the Consulate of Switzerland. 

Swissnex in Japan (www.swissnex.org/japan) is part of the global Swissnex network, which was founded on one simple idea: connecting the dots between Switzerland and the world in education, research, and innovation. Its mission is to provide a multi-faceted, transdisciplinary platform to facilitate international exchange in ideas, knowledge and talents. Swissnex seek a fearlessly innovative leader and champion as our new Innovation & Trends Officer — with a wow factor — to generate collectively the very best outcomes in an international, highly dynamic, and most supportive team, working in a fast-paced, creative and collaborative ecosystem. 

Responsibilities

 Responsibilities for the Swiss Business Hub Japan (50%) 

  • Promoting Switzerland as a location for investment and innovation amongst the most potential target Japanese companies. You will proactively identify targets and develop them as potential “investors” in Switzerland, including R&D. 
  • Strategic and conceptual planning, research, and evaluation of promotion activities. 
  • Development of extensive senior level business and industry network for identification and pro-active outreach. 
  • Identification and pro-active outreach to potentials companies for localization in Switzerland. Individual consulting of such companies 
  • Operative management of promotion activities including client / project management, event management, personal participation at market activities. 
  • Represent the Swiss Business Hub Japan at events (networking, etc.) 
  • Daily use of CRM and other IT tools including social media (LinkedIn, etc.) 
  • General administrative work, office backup and support to both the SBH and Swissnex. 

 Responsibilities for Swissnex in Japan (50%) 

  • Project Coordination: Organize and coordinate innovation and technology related activities and events, including project planning, fundraising and logistics. Design and implement external and in-house projects such as events, conferences, workshops, delegation visits. Support startups during their involvement in such projects (Innosuisse Internationalization Camps and potential Swisstech & Venture Leaders). 
  • Innovation & Trend Scouting: Conduct research on specific topics which are of relevance to science-driven innovation & trends mandates (incl. scouting, analysis & reporting). Identify and conduct intelligence on new developments & trends in the fields of innovation and technology. Research and report on innovation-related topics of interest to our partners and stakeholders. Facilitate knowledge transfer between Switzerland and Japan. Translate acquired knowledge into expertise to strengthen our services, relevance and visibility.
  • Innovation & Trends Portfolio: Devise and implement strategies to strengthen and diversify Swissnex’ innovation & trends portfolio and services. Foster networks and relationships in Swiss and Japanese ecosystems with a focus on entrepreneurship, science, technology and innovation. Build and grow relationships with top Swiss tech corporations to engage in services like scouting, (open) innovation, transformation processes, partnership development, outposts, and more. 
  • Startups: Assist Swiss entrepreneurs and accelerate Swiss startups interested in Japan with targeted programs and services. Establish and maintain high trust relationships with Japanese corporations (the best clients for Swiss startups). Establish and maintain high trust relationship with Japanese startups offering innovation that is of high interest for Swiss corporation.
  • Communications: Handle communication between partners and other project stakeholders. Enter and maintain activities and contacts in internal CRM system. Edit and prepare on- and offline content such as blogs or brochures and collaborate with communications for the promotion of related events.
  • General Administration: Provide support to Consul/CEO and the rest of the Swissnex team. Help with general office tasks. 
Requirements & Competences
  • MA/MS degree in Science/Engineering or Business/Economics (or equivalents) and strong competencies in the other. 
  • Familiar with science and technology research programs either with academia or corporates. 
  •  2-6 years of professional experience in fields related to entrepreneurship and innovation. Superior knowledge of and networks in the Japanese innovation ecosystems. 
  • Team-player with a high sense of responsibility, curiosity, and interest for a wide range of topics. Forward-thinking, flexible and self-starter. Strong organizational skills with a proactive, hands-on and pragmatic attitude. 
  • Ability to coordinate multiple projects in a fast-paced, deadline-oriented environment with serious attention to detail and a commitment to excellence. 
  • Networker with the ability to thrive in an international, multicultural and interdisciplinary environment. Professional appearance and demeanor for the many contacts with high level individuals from a wide variety of backgrounds, positions, ranks and responsibilities. 
  • Professional communication and writing skills in Japanese and English. 
  • Strong enthusiasm and ability to work outside regular office hours when needed, mainly for events and visiting groups. 
  • Good understanding of Switzerland. 
  • Strong computer skills (MS Office, GoogleApps, Zoho, Zoom, etc.). Proven experience with teams and project coordination in the two organizations. 
Benefits
  • 100% position; start date as soon as possible. Position limited to 2 years with possibility of extension. 
  • Compensation commensurate with experience and responsibilities in a diplomatic setting (non-profit) 
  • 20-day vacation, 15-day holidays and sick leave 
  • Competitive benefit package including Social Insurance: a) Employee’s Pension Insurance, b) Health Insurance, c) Children’s Welfare Insurance (when applicable) and Labor Insurance: d) Workman’s Accident Compensation Insurance, e) Unemployment Insurance. 
  • Continuing education possibilities. A platform to grow your leadership skills, professional experience, and network. 
  • A multicultural, creative, inspiring, and team-oriented work environment with unlimited coffee and lots of Swiss chocolate.
General Conditions
  • The conditions of employment are local (no expatriate contract). 
  • Costs for accommodation and traveling are to be borne by the candidate and will not be covered or reimbursed by the employer.
Application

Did we raise your interest? Then we look forward to hearing more about you! 

Send your full application until June 11, 2022 to this LINK (open until filled) 

Your application must include the following documents: 

  • Cover letter (letter of motivation) and CV 
  • Copies of letters of reference, work certificates and university diplomas, including transcript of records 

Only candidates selected for further consideration will be contacted. No phone call inquiries please. 

More details will be shared in the process of the recruitment. 

Apply now
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Join our Team

Swissnex in China – the Swiss Science Consulate – connects Switzerland, China and the world in education, research, and innovation. We are always on the lookout for new team members who share our passion for exploring, collaborating, connecting, and transforming the people and organizations we interact with.