Location: Swissnex in San Francisco
Status: Full-time, 40 hours/week
Start Date: July 1, 2025
Duration: 12 months
Reports to: Head of Communications

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. The Swissnex global network consists of six locations and outposts established in the world’s most innovative hubs. We contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot.

Located at Pier 17, Swissnex in San Francisco connects the dots between Switzerland and the West Coast of the USA in education, research, innovation, and the arts. We foster international collaboration and empower next generation innovators to create futures in which the planet and society thrives. In service of this goal, our dynamic and international team produces academic, corporate and creative industry programs, startup bootcamps, events and much more.

For more than two decades, Swissnex has partnered with universities, startups, and partners from the public and private sector to support and accelerate their internationalization efforts and develop the talent that bridges lab and market. Today, as Swiss institutions are exploring new frontiers of knowledge and emerging technologies, they are increasingly leveraging trends and developments happening in the Bay Area to remain ahead of the curve, innovate, and prepare for the future.

The Communications Associate will play a crucial role in communicating about events and programs at the intersection of education, research, innovation, and the arts. This internship offers unique exposure to international experts and hands-on experience in the field of communications, including social media, marketing, PR/Press, and content production.

To succeed as a Communications Associate, you should be a self-starter and willing to take on new and challenging responsibilities. As part of a small team with a bottom-up, informal culture, the Communications Associate can shape communications and content production and outcomes, and learn with and from colleagues, partners, and stakeholders, and build their own professional network within Silicon Valley’s innovation ecosystem.

Event & Programs Communications (60%)

• Develop, execute, and improve communication plans to promote activities and programs across all channels
• Create content (videos, reels, photography, visuals) in-house or with partners
• Manage communications deliverables for key partnerships and public events
• Attend (evening) events to support with communications tasks
• Write, edit and upload content to our website and keep it up to date

General Swissnex Communications (30%)

• Create and manage content for social media, newsletters, the website, and other channels
• Oversee community engagement and partner communications
• Assist in growing our channels and communities across all channels with creative ideas
• Manage job listings and promotions
• Analyze communication data to refine strategies and improve outreach

Operational support, special projects, and other duties (10%)

• To be determined according to organizational needs and, where possible, the candidate’s interests and abilities

• Has demonstrated knowledge of, experience with, and interest in writing, social media, or event promotion
• Is on top of trends and curious about recent developments in marketing, social media and Swissnex-related topics
• Has a creative flair, an ability to think outside the box, and is excited to experiment with new forms or mediums of communications
• Has excellent communication skills, including command of written and spoken English, and is fluent in at least one Swiss language
• Familiarity with at least one of our communities of impact [entrepreneurs, artists & designers (games, industrial etc.), researchers & students, corporate innovators]
• Is an excellent problem-solver and team player, as well as proactive, independent, self-motivated, collaborative, energetic, and detail-oriented. Flexibility and adaptability are crucial
• Must have a service mentality and be committed to supporting the broader team
• Is willing to work evening hours as needed for events and, if physically able, is comfortable with taking on work required for in-person event production (e.g. lifting chairs, stage elements, etc.)
• Is curious to learn new things and share their thoughts and ideas with the broader team to improve existing processes

Even if you don’t think you meet all of these requirements, but still think you would be a good fit for the position, please apply anyway.

• Be part of a small, dedicated, and creative communications team
• Team environment that jointly creates interdisciplinary events to inspire and excite a variety of audiences
• Gain work experience in an innovation-driven and fast-paced environment, in one of the most dynamic regions of the world and collaborate with interesting partners in the fields of science, education, art, and innovation in both Silicon Valley and Switzerland
• Develop communications and content production skills for events and programs and extend your personal network
• Internship gross compensation is USD 3’500 / month, in compliance with guidelines of the Swiss Federal Government
• Benefits include: 4 weeks vacation per year, 12+ annual holidays, sick leave

• Candidate is a Swiss citizen or has a valid Swiss work permit for the duration of the internship
• Candidate currently studies in a university or university of applied sciences towards a Bachelor’s or Master’s degree OR the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship (no exceptions are possible)
• Candidate has not gained professional experience in the field of his/her studies
• The total period of internships (“Hochschulpraktikum”/ “Stage académique”, including this one) within the Swiss confederation does not exceed 6 months for candidates who have not yet obtained their Bachelor’s degree or 12 months for those with a Bachelor’s or Master’s degree

To be considered for the Communications Associate internship, you must apply through the link below and include your resume (CV) and a detailed cover letter not exceeding one page that answers:

1. Why you are interested in this position and why you want to work at Swissnex.
2. Why you should be chosen to join our team – including the experiences, personal qualities or strengths that make you well-suited for the position.

We encourage applications from candidates of all backgrounds, experiences, and perspectives. We believe that a diverse and inclusive workforce is essential for fostering creativity and achieving our goals.

Deadline to apply is Sunday, March 23.

Location: Swissnex in San Francisco
Status: Full-time, 40 hours/week
Start Date: July 1, 2025
Duration: 12 months
Reports to: Head of Communications

Swissnex is the Swiss global network connecting the dots in education, research, and innovation. The Swissnex global network consists of six locations and outposts established in the world’s most innovative hubs. We contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot.

Located at Pier 17, Swissnex in San Francisco connects the dots between Switzerland and the West Coast of the USA in education, research, innovation, and the arts. We foster international collaboration and empower next generation innovators to create futures in which the planet and society thrives. In service of this goal, our dynamic and international team produces academic, corporate and creative industry programs, startup bootcamps, events and much more.

For more than two decades, Swissnex has partnered with universities, startups, and partners from the public and private sector to support and accelerate their internationalization efforts and develop the talent that bridges lab and market. Today, as Swiss institutions are exploring new frontiers of knowledge and emerging technologies, they are increasingly leveraging trends and developments happening in the Bay Area to remain ahead of the curve, innovate, and prepare for the future.

The Communications Associate will play a crucial role in communicating about events and programs at the intersection of education, research, innovation, and the arts. This internship offers unique exposure to international experts and hands-on experience in the field of communications, including social media, marketing, PR/Press, and content production.

To succeed as a Communications Associate, you should be a self-starter and willing to take on new and challenging responsibilities. As part of a small team with a bottom-up, informal culture, the Communications Associate can shape communications and content production and outcomes, and learn with and from colleagues, partners, and stakeholders, and build their own professional network within Silicon Valley’s innovation ecosystem.

Event & Programs Communications (60%)

• Develop, execute, and improve communication plans to promote activities and programs across all channels
• Create content (videos, reels, photography, visuals) in-house or with partners
• Manage communications deliverables for key partnerships and public events
• Attend (evening) events to support with communications tasks
• Write, edit and upload content to our website and keep it up to date

General Swissnex Communications (30%)

• Create and manage content for social media, newsletters, the website, and other channels
• Oversee community engagement and partner communications
• Assist in growing our channels and communities across all channels with creative ideas
• Manage job listings and promotions
• Analyze communication data to refine strategies and improve outreach

Operational support, special projects, and other duties (10%)

• To be determined according to organizational needs and, where possible, the candidate’s interests and abilities

• Has demonstrated knowledge of, experience with, and interest in writing, social media, or event promotion
• Is on top of trends and curious about recent developments in marketing, social media and Swissnex-related topics
• Has a creative flair, an ability to think outside the box, and is excited to experiment with new forms or mediums of communications
• Has excellent communication skills, including command of written and spoken English, and is fluent in at least one Swiss language
• Familiarity with at least one of our communities of impact [entrepreneurs, artists & designers (games, industrial etc.), researchers & students, corporate innovators]
• Is an excellent problem-solver and team player, as well as proactive, independent, self-motivated, collaborative, energetic, and detail-oriented. Flexibility and adaptability are crucial
• Must have a service mentality and be committed to supporting the broader team
• Is willing to work evening hours as needed for events and, if physically able, is comfortable with taking on work required for in-person event production (e.g. lifting chairs, stage elements, etc.)
• Is curious to learn new things and share their thoughts and ideas with the broader team to improve existing processes

Even if you don’t think you meet all of these requirements, but still think you would be a good fit for the position, please apply anyway.

• Be part of a small, dedicated, and creative communications team
• Team environment that jointly creates interdisciplinary events to inspire and excite a variety of audiences
• Gain work experience in an innovation-driven and fast-paced environment, in one of the most dynamic regions of the world and collaborate with interesting partners in the fields of science, education, art, and innovation in both Silicon Valley and Switzerland
• Develop communications and content production skills for events and programs and extend your personal network
• Internship gross compensation is USD 3’500 / month, in compliance with guidelines of the Swiss Federal Government
• Benefits include: 4 weeks vacation per year, 12+ annual holidays, sick leave

• Candidate is a Swiss citizen or has a valid Swiss work permit for the duration of the internship
• Candidate currently studies in a university or university of applied sciences towards a Bachelor’s or Master’s degree OR the last university degree (Bachelor/Master) is not older than one year at the beginning of the internship (no exceptions are possible)
• Candidate has not gained professional experience in the field of his/her studies
• The total period of internships (“Hochschulpraktikum”/ “Stage académique”, including this one) within the Swiss confederation does not exceed 6 months for candidates who have not yet obtained their Bachelor’s degree or 12 months for those with a Bachelor’s or Master’s degree

To be considered for the Communications Associate internship, you must apply through the link below and include your resume (CV) and a detailed cover letter not exceeding one page that answers:

1. Why you are interested in this position and why you want to work at Swissnex.
2. Why you should be chosen to join our team – including the experiences, personal qualities or strengths that make you well-suited for the position.

We encourage applications from candidates of all backgrounds, experiences, and perspectives. We believe that a diverse and inclusive workforce is essential for fostering creativity and achieving our goals.

Deadline to apply is Sunday, March 23.

Are you a design student who gets fixated on aesthetics and layouts and colours and fonts? Does the art of communication inspire you? Are you looking to push the boundaries of your learning and gain international exposure?

Look no further! 

In partnership with Science Gallery Bengaluru, we are seeking a skilled design associate with unbounded creativity and a keen eye for detail. Here’s a unique opportunity to support two creative and forward-looking organisations. 80% of your commitment and output would be towards Swissnex in India and 20% towards Science Gallery Bengaluru.

At Swissnex in India, you will contribute visually to our work in health, sustainability, digital transformation and beyond, and will work alongside a talented and driven team committed to building compelling narratives and visual collateral. Whether it is designing a brand mnemonic or creating exciting campaigns in science, technology, innovation and diplomacy, you will be at the forefront of our efforts to create content that resonates with our audiences.

At Science Gallery Bengaluru, you will contribute to various design collaterals for exhibitions and public engagement programmes. These include publications as well as graphics for social media campaigns across various platforms. You will get an exciting opportunity to work on projects at the interface of science and culture. 

And that’s not all. You will get to connect with our network of industry experts to gain insights on the trending topics of tomorrow. Goes without saying, you will also have the chance to explore India, a country that has inspired many thriving artists and designers.

Apply now if you’re eager to create something exciting every day.

We are excited to add a talented Innovation Associate to our team. Most Swiss businesses find internationalisation to India challenging and so the Innovation team at Swissnex in India helps smoothen that process for Swiss businesses. We help them analyse the market, strategise go-to market approaches and build their business model based on potential customer feedback. Apart from direct market entry, Swiss businesses also look to India for inspiration, technology scouting and learning to build affordable and accessible products. We help them realise these goals.

Swissnex in India is committed to advancing areas that are important for the future of both the countries such as health resilience, decarbonisation and digital transformation. If working in innovation on these topics resonates with you, we invite you to apply.

Do you feel hopeful about the future? We do. Why? Because science continuously produces knowledge and innovation to address complex situations like changing urban environments, antimicrobial resistance, species decline and climate change. The Academic Engagement team at Swissnex in India feels passionate about the power of knowledge, and about leveraging this power across borders and disciplines.

We connect scientific communities in India and Switzerland in areas that will define the future. These areas encompass not just biodiversity, climate change and health under the larger umbrella of sustainability, but also digital transformation and future technologies. Our engagement goes beyond researchers and students – we engage with the vocational education training sector and create novel formats for Swiss stakeholders in education, research and innovation to experience other cultures and continents without setting foot into an aeroplane. We take a wide and creative yet strategic approach to do this and are looking to complement the team with someone who shares this notion.

We are looking for individuals with robust academic training, an eye for detail, and a deep interest to learn, discover and develop beyond their subject matter knowledge and expertise. Our work thrives on creative, proactive and inclusive thinking.

If that sounds like you, apply to join our team. This is an opportunity for you to tread beyond your discipline while broadening your interaction with academia in a strategic way. Discover the intersection of academia and startups, innovation and corporates, and let your Swiss peers experience Indian excellence in science and technology at your hands. Highly-motivated, open-minded graduates get to join a forward-thinking diplomatic mission with a focus on science, technology and innovation.

Swissnex in Brazil is seeking an innovative, driven, and creative Operations Coordinator based in São Paulo. Start: As soon as possible. Apply until 18 March 2025. Twelve-month contract, with the possibility of conversion to a permanent position.

Swissnex is the global network connecting Switzerland and the world in education, research, innovation, and the arts. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent. We thereby contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot. Swissnex is an initiative of Switzerland’s State Secretariat for Education, Research and Innovation (SERI) and is part of the Swiss Confederation’s network abroad managed by the Federal Department of Foreign Affairs (FDFA). The activities of Swissnex are based on a collaborative approach, relying on public and private partnerships and funding. In Brazil, Swissnex is based in São Paulo and Rio de Janeiro, running activities all over the country.

As part of the Swissnex team in Brazil, ​​you will play a key role in supporting all departments with administrative and operational tasks, ensuring smooth and efficient workflows across the organization. You will also help solidify and professionalize internal processes, assist in brainstorming sessions, and contribute to the logistics of events. You will get the opportunity to be part of a creative and innovative new venture; proactively help shape the first Latin American Swissnex office; expand your skills and update your professional knowledge by participating in educational opportunities and events. 

We are seeking a dynamic and organized Operations Coordinator to oversee the day-to-day operational and administrative functions of Swissnex in Brazil. The ideal candidate will be a proactive professional with a strong ability to manage diverse responsibilities, ensuring the smooth functioning of all office processes and contributing to the success of Swissnex’s initiatives. This includes:  

Administration (50%) 

• Manage administrative tasks such as scheduling, travel arrangements, and correspondence;
• Coordinate logistics for events, workshops, and meetings;
• Maintain accurate records, databases, and files related to Swissnex activities;
• Prepare reports, presentations, and other documentation as required.

Logistics and Office Operations (30%)

• Oversee the daily operations of the office, ensuring efficient processes and workflows;
• Manage the office infrastructure,supplies, and vendor relationships;
• Implement and maintain operational policies and procedures to improve efficiency and effectiveness;
• Other administrative duties such as assisting in office maintenance & basic IT support;
• Office organization (stocking up of office supplies, listing, recording, etc.).

Support Event Planning & Management (20%)

• Ensure professional presentation of office and event space and welcome/register guests;
• Assist with supplier management during events and/or meetings;
• Support project managers for event organization; 
• Assist in the implementation of events.

What we are looking for

General / Personality

• Strong time management and ability to multitask
• Independent, self-motivated 
• Hands-on, proactive, resourceful
• Strong problem-solving skills to ensure smooth office operations
• Willingness to work mainly in person from the Swissnex office in São Paulo. 
• Ability to work outside regular office hours on occasion when needed, mainly for events and visiting groups.
• Interest and enthusiasm for the Swissnex’s mission at the intersection of science, technology, design, and the arts. Interest in Swiss culture or knowledge of one of the Swiss national languages is a plus.

Background / Experience

• Graduate of higher education institution
• Fluency in Portuguese, Brazilian citizen 
• Fluent in English
• Proven administrative and organizational skills
• Familiarity with IT systems
• Event management experience a plus

• This is a 100% position; ideal start date 1st March 2025.
• Compensation based on local salary benchmarks.
• Brazilian work permit or citizenship required.
• The position requires flexible work hours, incl. some evenings and weekends.
• Apply here

Swissnex in Brazil is seeking an innovative, driven, and creative Communications Lead based in São Paulo. Start: As soon as possible. Apply until 18 March, 2025. Twelve-month contract, with the possibility of conversion to a permanent position.

Swissnex is the global network connecting Switzerland and the world in education, research, innovation, and the arts. Our mission is to support the outreach and active engagement of our partners in the international exchange of knowledge, ideas, and talent. We thereby contribute to strengthening Switzerland’s profile as a world-leading innovation hotspot. Swissnex is an initiative of Switzerland’s State Secretariat for Education, Research and Innovation (SERI) and is part of the Swiss Confederation’s network abroad managed by the Federal Department of Foreign Affairs (FDFA). The activities of Swissnex are based on a collaborative approach, relying on public and private partnerships and funding. In Brazil, Swissnex is based in São Paulo and Rio de Janeiro, running activities all over the country.

The Communications Lead is a key team member responsible for shaping and executing the communications, branding, and marketing strategy of Swissnex in Brazil. In this role, the successful candidate will oversee Swissnex’s diverse communication efforts targeting Switzerland and Brazil, working closely with a team of program managers and interns in Brazil, as well as the rest of the global Swissnex network. Reporting directly to the CEO of Swissnex in Brazil, the Communications Lead may also supervise a São Paulo-based content writer. This is a unique opportunity to shape Swissnex’s narrative and enhance its visibility and impact in Brazil, Switzerland, and beyond. 

Communications 

• Develop and execute institutional and project-based communications and marketing strategies, plans, and campaigns, ensuring alignment with Swissnex’s global approach and strategy.
• Manage and update the website of Swissnex in Brazil, including event pages, blog posts, and news articles.
• Develop and distribute the monthly newsletter of Swissnex in Brazil.
• Help produce Swissnex’s Annual Report.
• Maintain and update branding guidelines, templates, and collateral, ensuring consistency with Swissnex’s global brand and message.
• Analyze and report on the effectiveness of communication strategies and campaigns.
• Develop and implement templates and tools to streamline internal communication processes.
• Manage relationships with third parties (vendors, designers, communications agencies, consultants).

Public Relations

• Foster relationships with local media and manage press relations.
• Create press releases.
• Coordinate and manage public relations efforts in Brazil.
• Manage relationships with external PR agencies to ensure effective communication and outreach.

Visual Content

• Select and produce high-quality visual content, including videos and graphic designs, to support global and local communication efforts.
• Collaborate with the global network to ensure visual content is consistent with Swissnex’s branding and messaging.
• Develop innovative and engaging visual materials to promote Swissnex’s initiatives and events.

General Swissnex Tasks

• Actively contribute to the organization and execution of events and other in-person activities. 
• Support the Swissnex’s team various administrative and operational tasks, as needed.
• Participate in meetings, workshops, and events to represent Swissnex and contribute to its overall mission.

What We Look For

• Bachelor’s degree in communications, marketing, public relations, or a related field.
• Three to five years of experience in a similar role.
• Creative, proactive, and flexible communications leader with a collaborative mindset, a strong sense of responsibility, and a curious, forward-thinking approach to exploring a wide range of topics and challenges.
• Impeccable written and verbal communication skills in English and Portuguese.
• Highly detail-oriented, as the role requires being the final reviewer before publication.
• Tech-savvy with a strong grasp of social media strategy, digital tools, content management systems, and analytics software. Proficient in leveraging social media platforms and data-driven insights to enhance engagement and reach.
• Demonstrated experience in elements of creative design, for example, print layout, photography, or video editing. Podcasting is a plus. Experience with Adobe Creative Suite (Photoshop, InDesign and/or Premiere Pro) is a plus.
• Good political awareness and diplomatic skills to navigate a complex, multi-stakeholder, partnership-based environment.
• Strong organizational and project management skills.
• Willingness to work mainly in person from the Swissnex office in São Paulo. Ability to work outside regular office hours on occasion when needed, mainly for events and visiting groups.
• Interest and enthusiasm for the Swissnex’s mission at the intersection of science, technology, design, and the arts. Interest in Swiss culture or knowledge of one of the Swiss national languages is a plus.

• This is a 100% position; ideal start date 1st March 2025.
• Compensation based on local salary benchmarks.
• Brazilian work permit or citizenship required.
• The position requires flexible work hours, incl. some evenings and weekends.

Apply here.

A Junior Project Manager position is open in São Paulo. Start: ideally, 1st April 2025.

The mission of Swissnex in Brazil is to nurture the Swiss innovation ecosystem with ideas, concepts and contacts to help Switzerland maintain and strengthen its competitive edge. We foster dialogue and enable collaboration among opinion leaders, researchers and practitioners in education, research and innovation between Brazil and Switzerland. As part of the Swissnex global network, we connect Switzerland, Brazil and the world in education, research and innovation. We support the outreach and active engagement of our partners in the international exchange of knowledge, ideas and talent. The six main Swissnex locations are established in some of the world’s most innovative regions: Boston, Brazil, China, India, Japan and San Francisco. Swissnex is an initiative of the State Secretariat for Education, Research and Innovation of Switzerland and is part of the Swiss Confederation’s network abroad managed by the Federal Department of Foreign Affairs.

As part of the Swissnex team in Brazil, you are expected to take ownership of accomplishing new and different requests from Swiss and Brazilian stakeholders. You will be working in some of the most dynamic cities in the world, where opportunities and encounters are constantly happening. You will have the chance to explore such opportunities and contribute directly to innovative, scientific and entrepreneurial projects by giving inputs, connecting people, doing research, organizing events and coordinating suppliers.

Reactively and proactively work with the Swissnex CEO and the core team of Swissnex Brazil in Rio de Janeiro and São Paulo to accomplish tasks and respond to requests; assist and, where possible, take full ownership of the professional implementation of projects and events; and contribute with new ideas and initiatives to further Swissnex’ unique mission and objectives. That includes:

• Event Planning & Management: active participation in and contribution to events and learning expeditions/delegation visits;
• Logistics & Administration: active support with logistics needed to run Swissnex, its office and events; 
• ‘Connecting the dots’ & Networking: act as a connector between people and ideas.

Event Planning & Management:  

• Conduct research & participate in brainstorming for event topics;
• Independent planning, preparation, and execution of projects and events;
• Identify, contact, and coach potential speakers/exhibitors/participants;
• Manage local stakeholders, service companies, and suppliers;
• Assist with public relations and communication between partners, sponsors, and other project partners.

Logistics & Administration:

• Draft funding applications and reports;
• Update and maintain event project database;
• Logistical organization, including setting up the event room, cleaning, welcoming, and registering guests;
• Take charge of AV management during events & generally support the ‘back-end’ of events;
• Execute administrative duties such as assisting in-office maintenance, basic IT support, mail distribution, and hospitality.

‘Connecting the dots’ & Networking: 

• Reactively and proactively promote collaboration between people and organizations in Switzerland and Brazil;
• Occasionally attend events, conferences, and meetings as a Swissnex representative, and share contacts, findings, and learnings with the Swissnex team.

What we look for in a Candidate

General / Personality

• Outgoing, communicative; avid networker and connector;
• Independent, self-motivated;
• Hands-on, proactive;
• Visionary, creative, resourceful;
• Passionate about Brazil;
• Dedication to further Swiss excellence in science, education, innovation, and art.

Background / Experience

• Recent Bachelor’s or Master’s degree (starting date maximum 1 year after graduation date);
• Proven experience planning and managing events and/or projects; 
• Professional mastery of Portuguese language (reading and speaking, B2 level or more); 
• Professional mastery of at least one Swiss national language; 
• Professional mastery of the English language; 
• International experience (Brazilian and Swiss experience a plus).

Skills

• Proven organizational skills and ability to multi-task;
• Ability to independently implement projects;
• Excellent people and communication skills (verbal and written);
• Attention to detail;
• Solid time management and ability to prioritize;
• Web and social media savvy are a plus.

Important Information

• This is a 100% position. Ideal start date: 1st of April 2025;
• Contract minimum duration: 6 months, maximum 12 months;
• The position requires flexible hours, including some evenings and weekends;
• Swiss citizenship or EU studying/recent graduate in Switzerland + valid work permit in Switzerland required;
• Candidates with dual nationality, Swiss and Brazilian, are not eligible for this position;
• Proficiency in the Portuguese language is mandatory.